At a Glance
- Tasks: Provide high-level admin support and manage operations for the Deputy Secretary's office.
- Company: Victorian Department of Health, dedicated to improving health outcomes for all Victorians.
- Benefits: Meaningful work, growth opportunities, flexible working arrangements, and a commitment to work-life balance.
- Other info: Inclusive workplace welcoming diverse backgrounds; flexible roles available.
- Why this job: Make a real impact on the health of Victorians while developing your career.
- Qualifications: Experience in business or project management; knowledge of the Victorian health system is a plus.
The predicted salary is between 49500 - 60500 $ per year.
The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of all Victorians. We're focused on supporting Victorians to be as healthy as they can; whether through alerting them to seasonal risks like thunderstorm asthma, notifying them of contact with communicable diseases, safeguarding their drinking water, developing the best health, wellbeing and care facilities in the world, being at the forefront of mental health and wellbeing treatment or accelerating medical research. It's all part of the way we partner with the community to help every individual lead a healthy life.
About the role:
The Senior Executive Coordinator provides high level administrative and executive support, overseeing the administrative and operational functions of the Office of the Deputy Secretary in a complex and sensitive environment. The role manages briefings, correspondence, meeting papers, reporting, and written materials, ensuring quality and timeliness standards are met. They build strong relationships with internal and external stakeholders and work closely with senior staff to support effective operations and implement improved ways of working. Reporting to the Principal Adviser, the role provides a pivotal point of contact for key stakeholders from a diverse range of government and private sectors.
About us:
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected. We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.
About you:
- Accurate management of daily business operations and coordination of requests on behalf of the executive
- Preparation, and organisation of meeting material and travel arrangements
- Diary and inbox maintenance, including actioning of emails, redirecting actions as required, and prioritisation of urgent and/or significant matters
- Production, review and filing of papers and briefings.
- Preparation of complex and accurate communication materials such as presentations, emails, briefings, and reports
- Review and improvement of office processes and information management.
Qualifications / Specialist Expertise:
- A qualification in business, project management, or working in government would be advantageous.
- Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes.
- A strong understanding of the Victorian health system, and knowledge of the department and its operating processes and information systems is essential.
What we offer:
- The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process.
Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy. Applications close Wednesday 26 August.
Senior Executive Coordinator, HealthShare employer: State Government of Victoria, Australia
Viewbank College is an exceptional employer, offering a supportive and inclusive work environment that prioritises professional growth and collaboration among staff. Located in the vibrant City of Banyule, the College fosters a strong sense of community and respect for diversity, while providing access to outstanding facilities and resources that enhance teaching and learning experiences. With a commitment to high-quality education and a focus on student wellbeing, teachers at Viewbank College can expect meaningful engagement and opportunities to make a significant impact on students' lives.
Contact Details:
State Government of Victoria, Australia Recruitment Team
