Administrative Assistant - Deputy Principal
Posted: 29/10/2026
Closing Date: 29/11/2026
Job Type: Permanent - Full Time
Location: 34 Strathpine Road, Bald Hills, Qld, 4036, Australia
Job Category: Administration
ABOUT OUR SCHOOL:
St Paul's School is a Pre-Prep to Year 12 Anglican co-educational school where we nurture growth, foster belonging and inspire personal excellence for all students.
At St Paul’s School, we pride ourselves on being a community where everyone feels connected, valued, and supported. We foster a strong sense of belonging, creating an environment that nurtures relationships among students, staff, and families.
Job Description
ABOUT THIS OPPORTUNITY
An exciting opportunity has arisen for a passionate and dedicatedAdministrative Assistantto support theDeputy Principal.
The role encompasses a broad range of administrative and organiser responsibilities as well as a particular focus on open communication lines between the Deputy Principal and the School community.
Key responsibilities include:
- Provide high-level, comprehensive, proactive administrative support to the Deputy Principal, ensuring the efficient day-to-day operation of the Deputy Principal’s office and supporting the achievement of the School’s strategic priorities and operational objectives.
- Manage the Deputy Principal’s calendar, appointments, meetings, travel arrangements and competing priorities, ensuring effective planning, timely coordination and optimal use of time.
- Liaise and communicate effectively with internal and external stakeholders, professional bodies, staff and members of the School community, fostering positive working relationships and representing the Deputy Principal’s office professionally.
- Prepare, draft, proofread and edit correspondence, reports, presentations, briefing notes, meeting papers, and other documentation as directed by the Deputy Principal.
- Coordinate the preparation and distribution of meeting agendas, reports, briefing papers and supporting documentation, and attend meetings to record accurate minutes, maintain action registers and follow up on outstanding matters as directed.
- Provide relief administration and Reception support as operationally required, and assist with other administrative functions across the School to ensure continuity of service.
- Actively promote child wellbeing and safety in line with Queensland Child Safe Standards, legislative requirements, and School policies.
To be successful in this opportunity, you willrequire:
- Previous administration experience.
- High-level organisational, interpersonal, written, and verbal communication skills (including a professional and courteous telephone manner).
- Proficiencywith IT applications, including Microsoft Office suite.
- Demonstrated ability to exercise initiative, discretion, judgment, andmaintainhigh confidentiality and integrity.
- Comply with established policies, routines, methods and procedures as required.
- A willingness to support our shared Purpose Statement and the School's values.
- Must be able todemonstratean understanding ofappropriate professionalboundaries and standards when working with children and young people.
- Experience usingThe Alpha School System (TASS); and
- Experience working in a School.
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Administrative Assistant – Deputy Principal in Brisbane employer: St Paul's
St Paul's School offers a supportive and nurturing environment where staff and students feel valued and connected. The school emphasizes personal excellence and fosters strong relationships among the community, providing opportunities for professional growth and development. With a focus on holistic education, St Paul's is committed to creating an inclusive atmosphere for both students and staff.
