Administration Officer

St John of God Subiaco Hospital, with more than 1,200 of WA’s most experienced and respected medical specialists, 2,200 caregivers and 600 beds, plays a vital role in delivering private health care across the state. We are renowned for safe, high-quality and values-driven care, combining clinical excellence with compassion, hope and dignity. We provide a comprehensive range of medical and surgical services, including cancer care, cardiology, cardiothoracic surgery, gynaecology, maternity, orthopaedics, pain services, and urology.

About the role

We are seeking a highly organised and professional Administrative Officer to join our Safety, Quality and Risk (SQR) team within a values-driven not-for-profit healthcare organisation. In this role, you will provide high-level administrative support to the SQR team, ensuring the smooth operation of day-to-day activities. You will be responsible for producing accurate and well-presented documents, managing correspondence, and maintaining records with a high degree of confidentiality and discretion.

We are looking for someone who is proactive, reliable, and confident in managing competing priorities. Strong communication skills, a professional approach, and a genuine interest in supporting safety and quality initiatives in healthcare are essential. We are open to considering both full-time and part-time working arrangements to fill this position. Applicants seeking either full-time or part-time hours are encouraged to apply and should indicate their preferred hours in their application.

Key responsibilities

• Coordinate and provide full secretarial support for the Safety and Quality team and key governance committees, including preparing agendas, collating complex reports and pre-reading materials, minute-taking, and tracking the timely completion of all committee actions.
• Manage the forward schedule of committee meetings and annual reporting requirements.
• Manage correspondence, phone calls, and complex inquiries directed to the Safety and Quality team, handling sensitive information with discretion.
• Organise departmental records, filing systems, and office supplies.

You will demonstrate advanced written and verbal communication skills, including the ability to draft letters, memos, standard reports, and other correspondence on behalf of the Manager. You will have excellent interpersonal skills with the ability to communicate effectively with Executive, Managers, Caregivers, the public, and other external stakeholders in a courteous manner whilst conveying a high level of professionalism. To succeed, you will have the ability to prioritise and multitask and have advanced skills in Microsoft Office with an attention to detail.

Above all, people and patient care will be at the core of everything you do, committing to and supporting our Mission and Values.

We can offer you

• Salary: $77,239 to $80,741 per annum (pro rata for part time) plus 12% superannuation.
• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses, as well as options to salary package benefits above the FBT cap on items such as novated leasing, work-related expenses, self-education, and additional superannuation.
• A healthy work-life balance through flexible work options, additional purchased leave, and well-being programs.
• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance.
• Employee support through our dedicated free Employee Assistance Program (EAP).
• Green travel allowance – if you walk, carpool or use public transport you could be eligible for up to $1,500 per year.
• Access to fitness and wellbeing benefits through Fitness Passport.

All applicants are asked to submit a CV and covering letter (of no more than one (1) page) demonstrating how you meet the above position requirements. For enquiries, contact Angela McGrath, Manager Quality and Risk on 9382 6841. Applications will be reviewed throughout the advertising period and interviews conducted regularly. Apply today!

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds. Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being. Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.