The Bookkeeper is responsible for maintaining accurate financial records for the service and the P&C, ensuring compliance with relevant legislation, funding requirements, and internal policies. This role supports the Centre Director, Management Committee and the P&C by providing timely and accurate financial information to support effective delivery for both the Out of School Care Service and the P&C.
Key Duties and Responsibilities
- Maintain accurate and up to date financial records using accounting software (preferred: XERO)
- Process accounts payable and receivable, including supplier invoices and family fee payments
- Reconcile bank statements and petty cash on a regular basis
- Calculate wages and entitlements for all permanent and casual employees
- Process payroll including wages, superannuation, leave entitlements, and PAYG withholding
- Maintain accurate records of all wages and entitlements
- Set up new staff in payroll system, including superannuation set up where necessary
- Remit superannuation to appropriate funds prepares and lodge Business Activity Statements (BAS) in accordance with ATO requirements
- Monitor cash flow and flag any financial concerns to the Centre Director
- Manage the renewal of insurances, rent payment, and subscriptions
- Process P&C income and expenditure including fundraising, events, donations, and reimbursements
- Manage scheduled family payments, payment plans, and debt escalation
- Monitor and make any ad hoc fee adjustments and any fee changes
Reporting & Compliance
- Prepare monthly, quarterly, and annual financial reports for management and the governing body
- Assist with the preparation of annual budgets and financial forecasts
- Maintain compliance with funding body requirements, including Child Care Subsidy (CCS) financial obligations
- Ensure records are maintained in accordance with privacy legislation and service policies
- Liaise with external accountants and auditors as required
- Assisting with grant applications and acquittal process (compiling evidence, completing acquittal reports, timely submissions)
Administration Support
- Maintain organised and accurate filing systems for financial documents (physical and digital)
- Process adjustments and reallocations as per Centre Director's directions
- Oversee accounts payable and accounts receivable
- Transfer funds between the Service's bank accounts if required
- Maintain visibility of ATO accounts and any payment arrangements
- Post recurring journals (depreciation, long service leave accrued,)
- Prepare reports for the Centre Director or Management Committee as required
- Maintain the committee member folder and bring to all meetings
- Calculate and supply information for Workers Compensation reports
- Assist with the financial aspects of enrolment administration, including CCS gap fee calculations
- Support the Centre Director with ad hoc financial and administrative tasks as required
- Attend team meetings and contribute to the continuous improvement of financial processes
- Adhoc activities as required
Essential Qualifications and Experiences
- Certificate IV in Bookkeeping, Accounting, or Business Administration (or equivalent experience)
- Proven experience in a bookkeeping or accounts role, preferably in community, childcare, or not-for-profit settings
- Proficiency with accounting software (MYOB, Xero, QuickBooks, or similar)
- Sound knowledge of GST, BAS preparation, and payroll processing
Desirable Qualifications and Experiences
- Experience in the childcare or community services sector
- Familiarity with Child Care Subsidy
- Sound knowledge of rostering systems
Mandatory Requirements
- Current working with children check (WWCC)
