Office & Data Manager

This is an exciting and unique opportunity to join the newly developed Forensic Intellectual and Neurodevelopmental Disabilities (FIND) Community Team in South London and Maudsley (SLaM). The FIND Team will provide safe transition for inpatients discharged from the inpatient Forensic Services to the community, providing specialist assessment, treatment and consultation to ensure a smooth, safe and clinically justified pathway for individuals with mental illness, offending history and learning disability with or without neurodevelopmental disorder.

The three forensic services of SLaM, South West London and St Georges (SWLSTG), and Oxleas together comprise the South London Mental Health and Community Partnership (SLP). The SLP’s overarching goals centre on bringing care closer to home, improving patient pathways and outcomes by delivering excellent care in better environments. The SLP has a track record of delivering highly effective, clinically informed service developments to better meet the needs of service-users. The FIND provision is one such development, and the SLaM FIND Team will work closely with the FIND Teams in each of the other Trusts to expedite service-user transitions through inpatient settings to community provision.

The post holder will be a key point of contact for the offices of the FIND team from a wide range of people both within and outside the organisation. It requires a high level of discretion and the ability to work unsupervised and take the initiative. The role will require preparing for and attending team and external meetings, stakeholder meetings, various workshops and sessions, taking minutes and following up on actions.

The post holder will need excellent IT literacy and the ability to work effectively, utilising Office 365. The post involves coordinating office supplies, maintaining offices and assisting in the administration of resources. The post requires someone who is articulate, personable, motivated, methodical, well-organised and able to work under pressure. An ability to communicate with a wide range of people at different levels both within and outside the Trust is essential.

The post holder will provide administrative and data management support to the MDT, supporting the co-ordination of the service, validating and submitting mandatory patient and activity data as required. The MDT team is composed of multi-professionals with specialist skills and experience with the client group.

South London and Maudsley NHS Foundation Trust has a rich history, well-established community links and an international reputation. We deliver specialist services in the London boroughs of Croydon, Lambeth, Lewisham and Southwark. We are committed to providing high quality and specialist care to our service users and are recognised for the care and treatment we provide. The Care Quality Commission rates our services as ‘good’.

We launched our five-year strategy, Aiming High; Changing Lives in 2021 together with Our Care Improvement System as our quality management system methodology to make a positive impact on patient care, outcomes and staff experience. By joining SLaM, all staff will get the opportunity to be part of this exciting improvement journey supported with learning and development to harness everyone’s potential as change makers. The trust recognises the unique and valuable contribution that people with lived experience of mental illness can bring to a role. We therefore welcome applications from people with lived experience and consider them as an asset to the Trust.

Key responsibilities include:

• Hold, update and maintain office procedures.
• Record monthly sickness and leave for assigned staff on the electronic rostering system, finalising the roster.
• Manage the stationery stock and requirements for the office.
• Administrate room bookings of a suite of rooms, ensuring rooms are maintained and set up appropriately.
• Co-ordinate maintenance and repairs of the FIND team office.
• Co-ordinate replacement or upgrade of office hardware.
• Provide induction packs for new members of the FIND team, including IT access.
• Process invoices, liaising with commissioners of services and the Procurement department.
• Carry out fire and health and safety checks as required, liaising with Fire Wardens and Health and Safety.
• Co-ordinate the return of IT hardware from leavers on behalf of members of the FIND team.

This advert closes on Tuesday 13 Oct 2026.