Accounts Receivable Officer in Sydney

SJA is a leading construction and engineering project advisory and delivery services consultancy. We are looking for an experienced and organised Accounts Receivable professional to join our finance team on a part-time basis located in our Sydney CBD office.

This role will ideally suit someone looking to work 4 days per week, or a school parent seeking a flexible arrangement to work 5 days during school hours. The successful candidate will take ownership of our Accounts Receivable function, including the timely preparation of invoices, obtaining internal approvals to issue invoices, issuing, logging and tracking of invoices, timesheet administration, project start-up documentation, debtor follow-up and general receivables management.

Key Responsibilities

• Manage the end-to-end Accounts Receivable process
• Prepare and issue client invoices accurately and within agreed billing time lines
• Monitor and follow up outstanding invoices and actively manage debtor collections
• Maintain accurate aged receivables reports and provide progressive weekly updates on overdue accounts with full history of actions taken
• Follow up with matter managers and internal stakeholders regarding billing and outstanding information
• Review and manage timesheet information required for invoicing
• Set up and maintain project start-up sheets and ensure all required billing information is accurately included and available
• Advise matter managers on a weekly basis amounts received by matter
• Trace receipts to bank accounts and identify any discrepancies in payment as compared to invoiced amounts
• Ensure supporting documentation is complete and appropriately filed
• Assist with WIP and billing-related reconciliations
• Respond to client queries relating to invoices and payments
• Assist with audit requests and supporting documentation
• Assist with month-end and year-end Accounts Receivable activities
• Provide general finance support and undertake other ad hoc Accounts Receivable-related tasks as required

About You

• Has previous experience in Accounts Receivable / Finance
• Is confident managing invoicing and debtor follow-up independently
• Has excellent attention to detail and strong organisational skills
• Is comfortable communicating with both clients and internal stakeholders
• Can manage competing priorities and meet billing deadlines
• Has good Excel and accounting system skills
• Is proactive, reliable and able to take ownership of their responsibilities
• Takes accountability and responsibility for making a success of the role
• Good interpersonal skills
• Holds qualifications appropriate to the role
• Previous experience in a professional services, engineering or construction environment would be advantageous

Flexible Working Arrangement

This position is ideally 4 days per week, however, we are also open to discussing a 5-day school-hours arrangement for the right candidate.

Potential for Permanent Full-Time

While the role is initially being offered on a part-time basis, there is potential for it to develop into a permanent full-time position for the right candidate as the business and role requirements evolve.

What We Offer

• Part-time position with flexible working arrangements
• Ideally 4 days per week, with school-hours arrangements considered
• Potential opportunity to progress into a permanent full-time role
• Supportive and professional finance team
• Opportunity to take ownership of a key finance function
• Variety across invoicing, receivables, audit support and general finance activities
• A role that can provide a good balance between professional work and family commitments
• Working from our Pitt Street office, Sydney NSW
• Employee Benefits
• Discount on Corporate Health Insurance
• Long Service Award Scheme
• Life Assurance
• Employee Assistance Program (EAP)
• Regular Training and Career Development

If you are an experienced Accounts Receivable professional looking for a flexible part-time opportunity with the potential for a longer-term full-time role, we would love to hear from you.