At a Glance
- Tasks: Support the Property Director with admin, financial records, and property coordination.
- Company: Small, city-based company managing a private property portfolio.
- Benefits: Gain hands-on experience in a dynamic office environment.
- Other info: Opportunity to develop organisational and communication skills while working independently.
- Why this job: Be part of a team that ensures smooth operations and impactful property management.
- Qualifications: Strong Excel skills and proficiency in Microsoft Office required.
The predicted salary is between 24.3 - 29.7 $ per hour.
We are seeking a capable, organised and proactive Part-Time Property Assistant to provide direct support to the Property Director of a small, city-based company managing a private property portfolio. This is an office-based position, and the successful candidate must be able to work from the company's office and visit sites around Sydney when needed. It is a varied, hands-on role suited to someone who enjoys working across administration, financial records, data management and property-related co-ordination. You will play an important role in ensuring the smooth day-to-day operation of the office and the efficient management of portfolio-related tasks.
Key responsibilities
- Provide direct administrative and operational support to the Property Director, including providing executive assistant support when needed.
- Maintain and update Excel spreadsheets, Dropbox, property records, databases and reporting systems.
- Prepare, organise and analyse data to assist with portfolio reporting and decision-making.
- Assist with bookkeeping, invoice processing, expense tracking, reconciliations and financial record keeping.
- Manage emails, correspondence, document preparation and general office administration.
- Prepare, format and maintain documents, reports and presentations using Microsoft Office and Adobe applications.
- Liaise with suppliers, contractors and service providers to obtain information, coordinate requirements and follow up on outstanding matters.
- Monitor outstanding tasks, invoices, quotes and work orders to ensure timely completion.
- Maintain accurate electronic filing systems and ensure property documentation is organised and up to date.
- Assist with the coordination of property maintenance, expenditure tracking and other portfolio-related activities as required.
About you
- Strong Excel skills, including spreadsheet management, formulas, data organisation and analysis.
- Proficiency across Microsoft Office, particularly Excel, Outlook, Word and PowerPoint.
- Experience using Adobe applications, particularly PDF document management, editing and preparation.
- Good general office administration and organisational skills.
- Bookkeeping or accounts administration experience, with a sound understanding of invoices, expenses and financial records.
- Strong written and verbal communication skills, including professional email correspondence.
- Confidence liaising with suppliers and following up on outstanding actions in a timely and professional manner.
- High attention to detail and a commitment to maintaining accurate records.
- The ability to manage competing priorities, work independently and use initiative.
- A practical, reliable and solutions-focused approach to work.
Property Assistant/EA in Sydney employer: seek.com.au
Join a dynamic boutique Chartered Accountancy firm located in the heart of the CBD, where you will thrive in a supportive work culture that values professional growth and flexibility. With opportunities to engage in diverse accounting, taxation, and advisory projects, you'll benefit from ongoing training and the ability to work remotely after your initial onboarding. This is an excellent opportunity for those looking to advance their careers while enjoying a balanced work-life environment.
