The Opportunity
An exciting opportunity is available for an enthusiastic and highly organised Personal Assistant/ Office Manager to join a boutique private equity firm in Sydney's CBD.
This is a varied, hands-on position, with approximately half your time supporting a Managing Partner and the remainder coordinating the office, team events, travel, onboarding and general administration.
You will thrive on variety, enjoy helping others and take pride in being the person the entire team can rely on.
Key Responsibilities
- Manage a busy business diary, including scheduling, prioritising and resolving conflicts
- Coordinate meetings with portfolio companies, investors, advisers and internal teams
- Ensure documents and Board packs are prepared and circulated ahead of meetings
- Process monthly expenses accurately and on time
- Assist with personal appointments, family logistics and occasional errands
- Drive the Managing Partner's vehicle when required
- Handle all business and personal matters with complete discretion
Office Coordination
- Oversee the day-to-day running of the Sydney office
- Welcome guests and provide a professional front-of-house experience
- Prepare and reset meeting rooms between appointments
- Coordinate catering, refreshments and coffee orders
- Keep the kitchen and office supplies well stocked
- Liaise with building management, suppliers and service providers
- Organise quarterly team events from planning and budgeting through to delivery
Team Support
- Coordinate onboarding and offboarding activities
- Prepare onboarding presentations and internal announcements
- Arrange desks, equipment, building access and new-starter requirements
- Maintain IT equipment records and order replacements when required
- Support travel arrangements and ad hoc team requests
- Identify opportunities to simplify administration using AI and digital tools
About You
- At least two years' experience as a Personal Assistant, Team Assistant or Office Coordinator
- Proven experience managing a busy senior executive's diary
- Strong Microsoft 365 skills, particularly Outlook, Word, Excel and PowerPoint
- Excellent organisation and attention to detail
- The ability to manage competing priorities calmly and efficiently
- Clear and professional written and verbal communication
- Complete discretion when handling confidential and personal matters
- A current, unrestricted Australian driver's licence
- Full Australian working rights
Experience within private equity, investment management, financial services or professional services would highly regarded
If you are a proactive and people-focused coordinator looking for a broad role within a highly regarded investment firm, we would love to hear from you.
#J-18808-Ljbffr
Personal Assistant / Office Manager in Sydney employer: seek.com.au
Join a dynamic boutique Chartered Accountancy firm located in the heart of the CBD, where you will thrive in a supportive work culture that values professional growth and flexibility. With opportunities to engage in diverse accounting, taxation, and advisory projects, you'll benefit from ongoing training and the ability to work remotely after your initial onboarding. This is an excellent opportunity for those looking to advance their careers while enjoying a balanced work-life environment.
