Office Administrator / Front of House - Professional Services
Love a full inbox and a busy day? This role is for you.
We're an established, growing professional services firm in the Newcastle area, and we're looking for a high-energy administrator who works quickly and accurately under pressure.
This isn't a "sit and wait for the phone" role. You'll be the engine room of our office, handling a high volume of client contact, admin processing and coordination every day. You'll keep things moving so our professionals can focus on their clients.
What your day looks like
- Managing a busy switchboard and client enquiries with warmth and efficiency
- Coordinating diaries, bookings and client reminders across multiple team members
- Setting up new client files and completing identity checks
- Processing payments, receipting and basic accounts admin
- Handling mail, couriers and document dispatch
- Greeting visitors and keeping client-facing areas in top shape
- Managing stock, supplies and general office logistics
- Picking up ad hoc admin and project tasks as the firm grows
About you
You might come from a busy medical practice, real estate agency, accounting firm, hospitality venue or corporate office. What matters is that you:
- Handle a heavy workload without dropping the ball
- Type fast and are confident with Microsoft 365 and learning new software
- Pay close attention to detail and take pride in accurate work
- Stay composed and friendly when the phones and front door are both busy
- Spot what needs doing and get on with it
- Can juggle competing priorities from several people at once
- Legal or professional services experience is a bonus but not essential. We'll train the right person.
What we offer
- A supportive, professional team
- Structured training and clear systems
- Variety every day
- Room to grow into a broader administration or support role
If you're organised, quick and thrive on a busy workload, we'd love to hear from you.
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Office Administrator / Front of House - Professional Services in Newcastle employer: seek.com.au
Join a dynamic boutique Chartered Accountancy firm located in the heart of the CBD, where you will thrive in a supportive work culture that values professional growth and flexibility. With opportunities to engage in diverse accounting, taxation, and advisory projects, you'll benefit from ongoing training and the ability to work remotely after your initial onboarding. This is an excellent opportunity for those looking to advance their careers while enjoying a balanced work-life environment.
