Our company is a national industry leader and is currently seeking a dynamic and enthusiastic person to join our team as a Payroll Assistant supporting our iconic retail stores.
This part time position will be based out of the Port Melbourne office 3-4 days per week as we believe face to face interaction results in faster outcomes!
The Payroll Assistant provides administrative and operational support to the Senior Payroll Officer by assisting in the accurate, timely, and compliant processing of payroll and related payroll administration activities.
The role also provides administrative support to the National Recruitment Manager, particularly in onboarding and employee data management, ensuring a smooth transition from recruitment through to payroll setup.
This role ensures payroll accuracy and compliance while delivering a seamless employee experience from recruitment through to employment lifecycle administration.
Key Responsibilities
Payroll Support
Assist with the preparation and processing of fortnightly payroll, working closely with the Senior Payroll Officer
Checking of Timesheet data prior to pay run processing
Support the calculation of wages, overtime, entitlements and terminations
Assist in maintaining up-to-date employee records, ensuring all employee records are accurate, compliant and up to date
Recruitment & Onboarding Support
Provide support to the National Recruitment Manager by assisting with recruitment activities and coordinating hiring processes across the business
Deliver administrative support throughout the onboarding lifecycle, ensuring all required documentation is completed accurately and within agreed timeframes
Compliance & Administration
Ensure payroll data is entered in line with company policies and procedures
Stay up to date with changes to award rates, allowances, and legislative requirements
Assist with payroll reconciliations and reporting requirements and ensure compliance with Fair Work, tax, and superannuation obligations are met
Employee Support
Respond to general payroll enquiries, providing clear advice and solutions, or escape where required
Provide guidance on pays, leave balances and employment conditions
Support new employees with the onboarding process (e.g. contracts, documentation, policies, Visa conditions, etc)
Prepare employment contracts, variation letters & other relevant employments documentation for existing employees with changes to employment conditions (eg: promotions, salary increases, etc)
Support offboarding processes including final pay coordination and documentation
Systems & Data Management
Maintain payroll system accuracy and data integrity
Key Skills & Experience
Experience in Payroll, Human Resources, recruitment administration, or a similar administrative role
Previous payroll support experience working in a medium to large organisation
Understanding of payroll processes and Australian employment conditions
Experience with payroll or HR systems (e.g. Tanda, Deputy, ADP, Xero) is advantageous
Experience with implementation and development of payroll systems
Intermediate Excel skills and strong overall system capability
Personal Attributes
Exceptional verbal and written communication skills to interact with candidates and hiring managers
Strong attention to detail and ability to manage high-volume tasks under tight deadlines
Good communicator with the ability to handle employee inquiries and sensitive payroll information
Ability to work collaboratively within a team and independently manage responsibilities
High attention to detail and accuracy and strong organisational skills
Why Join Us?
Opportunity to make a significant impact on the efficiency and growth of a leading Australian business.
Work in a dynamic and supportive environment that values innovation and continuous improvement.
Professional development opportunities in a growing company
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Payroll Assistant - Part Time in Melbourne employer: seek.com.au
Join a dynamic boutique Chartered Accountancy firm located in the heart of the CBD, where you will thrive in a supportive work culture that values professional growth and flexibility. With opportunities to engage in diverse accounting, taxation, and advisory projects, you'll benefit from ongoing training and the ability to work remotely after your initial onboarding. This is an excellent opportunity for those looking to advance their careers while enjoying a balanced work-life environment.
