At a Glance
- Tasks: Manage day-to-day admin tasks in a busy office environment.
- Company: Established mining contracting company in the Hunter Valley.
- Benefits: Flexible hours around school runs and competitive pay based on experience.
- Other info: Ideal for those with a background in trades or construction.
- Why this job: Take ownership of your role and make a real impact in a supportive team.
- Qualifications: Experience in office administration and strong Xero skills required.
The predicted salary is between 10 - 30 $ per hour.
We're a well-established mining contracting company working across the Hunter Valley coal mines, and we're on the hunt for an experienced office all-rounder to take charge of our day-to-day admin.
We are looking for someone experienced across all facets of office administration, who knows their way around a busy office and can confidently run the whole admin side of the business with minimal hand-holding.
This is NOT an entry-level role.
THE ROLE
Part time, 10-30 hours a week, with genuinely flexible hours - build your week around the school run, drop-offs and pick-ups, whatever suits.
Office-based in the Maitland area.
A role you grow into and make your own.
- WHAT YOU'LL TAKE OWNERSHIP OF
- Invoicing and quoting in Xero - raising, sending and following up what's outstanding
- Matching purchase orders to invoices so nothing gets missed or billed twice
- Keeping timesheets, rosters and job records up to date in our field service software
- Managing the crew's tickets, licences, medicals and site inductions - staying ahead of renewals so no one gets caught out
- Booking mine-site inductions and familiarisations for the team
- Ordering parts, chasing suppliers and keeping the paperwork in order
- Keeping safety and compliance records current
- Being the go-to for the phone, email and the day-to-day that keeps an office running
- WHAT WE'RE AFTER
- An experienced all-rounder across all facets of office administration - you've done this before and done it well
- Strong bookkeeping and invoicing skills - Xero experience is a must
- Confident juggling accounts, compliance, scheduling and suppliers without being chased
- A background in trades, mining, construction or a similar hands-on industry is a big plus
- Organised, reliable and genuinely good at taking ownership
- WHAT'S IN IT FOR YOU
- Flexible, family-friendly hours that work around school
- A real role with genuine responsibility - not just filing and phones
- Competitive hourly rate based on experience
- #J-18808-Ljbffr
Office Administrator in Maitland employer: seek.com.au
Join a dynamic boutique Chartered Accountancy firm located in the heart of the CBD, where you will thrive in a supportive work culture that values professional growth and flexibility. With opportunities to engage in diverse accounting, taxation, and advisory projects, you'll benefit from ongoing training and the ability to work remotely after your initial onboarding. This is an excellent opportunity for those looking to advance their careers while enjoying a balanced work-life environment.
