Precast Structures - Concrete Panel Manufacturing
[South East Suburbs] | [FULL-TIME] | [Salary based on level of experience]
Coordinate the workflow that keeps our precast panels moving
Precast Structures is a precast concrete panel manufacturing operation. We're looking for a well-organised Operations Assistant to support our operations manager and sit at the centre of the panel workflow — from receiving structural drawings through to issuing approved documents to the factory floor, tracking panel status, ordering materials and invoicing clients.
If you have a background in building, precast or concrete structural elements — or you've run a similar coordination function elsewhere —or you're a graduate and you take pride in getting the detail right, we'd like to hear from you.
What you'll do Drawing and document control
- Receive structural and shop drawings from architects, engineers and consultants, and register them accurately on receipt.
- Distribute drawings to builders, engineers and clients for review, and track each review through to approval.
- Maintain strict version control — ensuring only the current, approved revision is in circulation, and that superseded versions are clearly marked and archived.
- Prepare approved drawings for release and issue hard copies to the factory floor, so the floor is always manufacturing from the latest approved revision.
- File and archive all drawings and correspondence so anything can be retrieved quickly.
Panel status and reporting
- Maintain and continually update spreadsheets tracking each panel through design, approval, manufacture and delivery.
- Give the Operations Manager clear, current status reports on panels and outstanding approvals.
Materials, stock and procurement
- Order concrete and associated materials at the right time to meet the manufacturing programme — planning ahead to avoid delays.
- Run stock control: monitor inventory, reorder ahead of need and keep accurate records.
Client liaison and invoicing
- Communicate professionally with clients by phone/email and in writing on drawing status, deliveries and general enquiries.
- Prepare and issue invoices for product delivered, ensuring quantities and pricing are accurate.
General
- Provide day-to-day administrative and coordination support to the Operations Manager as required.
About you
- Document version control — an instinctive sensitivity to revisions and the discipline to keep the correct version in use.
- Able to read structural drawings — confident reviewing and interpreting structural and shop drawings.
- Organised, with strong attention to detail — manages multiple drawings, panels and deadlines without letting anything slip.
- Spreadsheet proficient — competent maintaining detailed tracking spreadsheets (e.g. Excel).
- Proactive planner — anticipates material and stock needs and acts ahead of time.
- Clear communicator — professional with clients, architects, engineers and factory staff alike.
- Numerate and accurate — reliable with quantities, ordering and invoicing.
- Able to work – autonomously.
- Proficient use of — MS Excel and MS Word
Experience
A background in building, precast concrete or concrete structural elements; or
Experience in a similar coordination, document control or operations support role.
Operations Assistant – Concrete Panels in Kingston employer: seek.com.au
Join a dynamic boutique Chartered Accountancy firm located in the heart of the CBD, where you will thrive in a supportive work culture that values professional growth and flexibility. With opportunities to engage in diverse accounting, taxation, and advisory projects, you'll benefit from ongoing training and the ability to work remotely after your initial onboarding. This is an excellent opportunity for those looking to advance their careers while enjoying a balanced work-life environment.
