At a Glance
- Tasks: Support senior leadership with admin tasks, meetings, and event coordination.
- Company: Join Opella, a leader in self-care innovation and health solutions.
- Benefits: Competitive salary, diverse workplace, and opportunities for growth.
- Other info: Be part of a diverse team committed to reinventing self-care globally.
- Why this job: Make a real impact on health while developing your skills in a dynamic environment.
- Qualifications: Strong organisational skills and experience in administration or coordination.
The predicted salary is between 36900 - 45100 $ per year.
You've built experience, now use it where bold ideas meet real impact.
At Opella, we're challenging how self-care works for millions of people and need leaders and experts ready to shape what's next.
As a Site Administrator, you'll bring your skill, your curiosity and your drive to make health simpler, smarter and more human.
Role Summary
Ensure that all information and support functions are maintained in an efficient manner and communication across the team is provided.
Support the senior leadership team with administration, meetings, travel and general secretarial support.
Main Responsibilities
- Provide secretarial and administrative support to the Operations and Senior Leadership Team
- Performance data collation and monthly reporting to allow for Managerial interpretation and action in monthly team meetings
- Responsible for the coordinating meetings, conferences, compiling of meeting minutes and distributing in a timely manner.
- Invoicing for site utilities and labour hire ad hoc SLT expenses
- Uniforms– ordering, delivering, invoicing, budgeting control and supplier reviews
- Engagement – assisting with positive morale & culture building
- Events coordination – promotion and planning of all site events – family day, Christmas events, engagement committee events
- Communications -coordinate all site communications including monthly newsletter, team meetings, Viva Engage and cascading of information from Global and Region
- Prepare documents including site related videos, word processing, power point presentations; excel reports, etc. (including training manuals, documents).
- Co-ordinate travel and accommodation bookings for operations & Senior Leadership Team for off-site leadership events
- Raising of Purchase Requisitions in SAP purchase orders and goods receipts
- Minutes from meetings (distributed, recorded and agenda items followed up)
About You
To excel in this role, you will need to have
Skills
- Good time management and prioritisation
- Power Point
- Word
- Excel
- SAP
Experience
- Previous administration or coordinator role
- Reception
- Data Entry
- High level of organizational & administrative skills & ability
- Strong communication skills & well-developed interpersonal skills
- Knowledge of FMCG/Manufacturing industry an advantage
- The ability to communicate with staff at all levels
- Customer drive and focus
- Maintaining productive working relationships with and providing support to the Operations teams on site
- Ability to work under pressure
- Self-motivated and uses initiative
- Strong team player who adopts continuous improvement approach
- Sets high personal standards for quality of work and level of service provided
- Managing competing priorities
- Keeping stakeholders engaged and motivated while holding them accountable
Pursue progress, discover extraordinary.
Better is out there.
Better medications, better outcomes, better science.
But progress doesn't happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen.
So, let's be those people.
This is more than the next step in your career; it's a chance to lead change and help reinvent self-care for the world.
If you're ready to challenge, inspire and deliver impact that matters, we're ready for you.
We are challengers.
We are Opella.
Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel.
We welcome and encourage applications from people of all backgrounds.
About Us
Opella is the self-care challenger with the purest and third-largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally.
Our mission is to bring health in people's hands by making self-care as simple as it should be. For half a billion consumers worldwide – and counting.
At the core of this mission is our 100 loved brands, our 11,000-strong global team, our 13 best-in-class manufacturing sites and 4 specialized science and innovation development centers.
Headquartered in France, Opella is the proud maker of many of the world's most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.
As a globally certified B Corp company, we are active players in the journey towards healthier people and planet. Find out more about our .
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