Administration Assistant in Brisbane

We’re looking for a reliable Administration Assistant to help keep our office and day-to-day accounts processes running smoothly. This is an entry-level opportunity for someone who enjoys working with technology, takes pride in getting the details right and is keen to learn. Previous administration or accounts experience is welcome, but isn’t essential — we’ll provide training in our systems and processes.

About Rollies: Rollies Speed Shop supplies aftermarket motorcycle parts and accessories to Dealerships and riders across Australia. You’ll support the team behind the scenes, helping keep information accurate, enquiries moving and accounts up to date.

About you: We’re looking for someone who is organised, curious, reliable and comfortable with technology. You’ll bring:

• Computer confidence: You’re comfortable using Microsoft Word, Excel and Outlook, managing electronic files and learning new software.
• Attention to detail: You check your work and notice when names, numbers or records don’t look right.
• Curiosity and practical problem solving: You ask thoughtful questions, think things through and seek help when needed.
• Organisation and follow-through: You keep track of tasks, manage your time and complete what you start.
• Clear communication: You write clear emails and communicate politely and confidently over the phone.
• Reliability and initiative: You turn up ready to contribute, follow instructions and take responsibility for your work.
• A helpful team approach: You’re comfortable working independently once trained and supporting colleagues when needed.
• Discretion: You handle customer, supplier and financial information confidentially.

Experience with data entry, customer service or accounts software would be useful, but your approach to work and willingness to learn matter most.

Your responsibilities will include:

• General administration: Provide general administration and office support. Answer phone and email enquiries, directing them to the right person when required. Enter and update information in company systems and databases. Maintain accurate records, documentation and electronic files.
• Accounts payable support: Enter domestic supplier invoices into our accounts system. Set up and maintain domestic supplier records, following company procedures. Electronically file invoices and supporting documents.
• Accounts receivable support: Enter, allocate and reconcile customer account payments. Record customer payments received through PayPal. Follow up overdue customer accounts politely and professionally. Refer payment discrepancies or account queries to the appropriate team member.

What you’ll gain: Practical experience across administration, accounts payable and accounts receivable. Training in our systems and processes. The opportunity to build your computer, communication and business skills.