Executive Assistant & Office Administrator in Maryborough

Rheinmetall NIOA Munitions Pty Ltd (RNM), a joint venture between Rheinmetall Waffe Munitions and NIOA Pty Ltd, operates a state-of-the-art forging and manufacturing facility in Maryborough QLD that produces artillery shell cases and other munitions-related products for supply to defence.

As the Administration Officer, you will provide professional reception, executive administration and office support services to the General Manager (GM) and Senior Leadership Team (SLT) group. Your responsibilities will include:

• Serving as the first point of contact for visitors and contractors, ensuring a professional and welcoming experience.
• Managing telephone calls, correspondence, mail and office deliveries.
• Maintaining reception and common areas to ensure a professional presentation.
• Co-ordinating visitor sign-in processes and supporting site access and security requirements.
• Providing confidential administrative and organisational support to the General Manager.
• Managing calendars, scheduling meetings, organising travel arrangements, and co-ordinating appointments.
• Preparing correspondence, reports, presentations, meeting agendas and minutes.
• Monitoring and prioritising incoming communications, ensuring timely responses.
• Co-ordinating leadership meetings and reports, document distribution and action tracking.
• Assisting with the co-ordination of business initiatives, projects and leadership activities.
• Acting as the company document controller for the RNM intranet.
• Maintaining databases, registers, filing systems and records ensuring accuracy and confidentiality.
• Leading and co-ordinating catering requirements for functions.
• Supporting the administration of company events, workshops, and team engagement activities.
• Co-ordinating employee uniform issues, asset registers, contractor management and health monitoring processes.
• Building and maintaining positive relationships with internal and external stakeholders.
• Managing company communications under direction of GM & SLT.
• Managing office supplies, stationery, equipment maintenance, and vendor relationships.
• Providing administrative support across the Senior Leadership Team.
• Developing task instructions for reception and administration supporting continuous improvement initiatives.

Qualifications, Knowledge & Experience:

• Office administration certification with demonstrated reception, executive assistant and administration experience.
• Knowledge and experience with MS Office software, particularly Word, Outlook, PowerPoint, Excel, Adobe and company ERP system.
• Proficient keyboard skills including intermediate literacy and accurate spelling, grammar and data entry.
• Professional presentation with high interpersonal skills - verbal and written.
• Ability to manage confidential and private information at the highest level.
• Excellent multi-tasker who prioritises and manages time effectively.
• Goal orientated and process driven but flexible to deliver results.
• Self-motivated to work autonomously in an efficient manner.

Additional Requirements:

• Fit to work in a munitions manufacturing environment.
• Resilience and ability to work varied hours as required.
• Police/security screening checks and permanent right to work in Australia.

Join a dynamic team focused on collaborative, hands-on ways of working for successful outcomes in a state-of-the-art facility.