Brisbane, Australia | Posted on 10/05/2026
EmploymentType:Part-time(approx.20hours/week),withpotentialtoscale
Reportsto:CEO
AbouttheRole
WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.
Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.
Yourfocuswillbe:
- Operationalexecution
- Workflowcoordination
- Systemmanagement
- Capacityoversight
Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtouseefficiencywithoutdisruptingoperationalstability.
KeyResponsibilities
- Coordinatedailyworkacrossbookkeeping,payroll,reconciliations,andreporting.
- Organise,assign,track,andmonitortasksthroughClickUp.
- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
- Identifyworkflowbottlenecksandhelpresolvethemproactively.
- MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
- EnsureexistingSOPsandprocessesforAustralianbookkeepingandmanagementaccountingareconsistentlyfollowed.
- MaintainandimproveClickUpdashboards,workflows,templates,andtaskvisibility.
- Supportworkflowautomationandencourageconsistentuseofsystemsacrosstheteam.
- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
- Trackactionitemsandensuretasksarefollowedthroughandcompleted.
- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
- Monitorscopeadherenceandflaganyout-of-scopework.
- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
- Managelicences,subscriptions,andsystemaccess.
- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.
- Maintainconfidentialityandensuretheprotectionofclientinformationandintellectualproperty
Must-HaveRequirements
- Experienceinanaccounting,bookkeepingormanagementaccountingenvironment
- Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
- StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
- Hands-onexperiencewithClickUp(dashboards,workflows,templates)
- HighproficiencyinGoogleWorkspace
- ExperiencewithXero,QuickBooksOnlineand/orMYOB
- Strongorganisationalandtimemanagementskills
- Systems-orientedmindsetwithrespectforexistingframeworks
- Abilitytooperateindependentlywithoutclosesupervision
- OpennesstoleveragingautomationandAItoolswherebeneficial
WhoThisRoleSuits
Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.
Ifyouenjoybuildingclarity,protectingsystems,andensuringoperationaldisciplineinsideanaccountingenvironment,thiswillfeellikehome.
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