At a Glance
- Tasks: Provide admin support for Relationship and Parenting Groups, coordinating logistics and maintaining records.
- Company: Join a passionate not-for-profit dedicated to fostering safe and fulfilling relationships.
- Benefits: Earn $47-$50 per hour, enjoy hybrid work options, and access professional development.
- Other info: Inclusive workplace welcoming diverse backgrounds and offering career growth opportunities.
- Why this job: Make a real difference in people's lives while developing your skills in a supportive environment.
- Qualifications: Experience in administration, strong organisational skills, and a passion for community services.
The predicted salary is between 50 - 50 $ per hour.
$47 - $50 per hour + super + salary packaging
Hybrid working options
Access to regular professional development and training opportunities
Be part of a passionate, inclusive and experienced team
Access to Salary Packaging & Portable Long Service Leave scheme
About us
Relationship Matters is a dynamic, values based not-for-profit organisation that supports people to develop safe, respectful and fulfilling relationships at every stage of life. We are passionate, dedicated and committed to making a difference by providing high quality relationship counselling, dispute resolution and relationship education services to individuals, couples and families. Relationship Matters also delivers a family violence program and provides Employee Assistance Programs, training and consultancy to workplaces.
About the role
We are seeking an organised, empathetic and detail-focused Program Administration Officer to provide administrative and operational support to our Relationship and Parenting Groups program. Working closely with the Program Coordinator, practitioners, group facilitators and Client Service Officers, you will coordinate program logistics, maintain accurate client and program data, respond to enquiries and support the reliable delivery of safe and responsive services.
Key Responsibilities
- Provide day-to-day administrative and coordination support to the program.
- Respond to client, staff and third-party enquiries professionally and sensitively.
- Support intake, enrolment and group coordination processes.
- Send appointment and program reminders and respond to service delivery enquiries.
- Coordinate rooms, virtual meetings, program resources and other logistics.
- Maintain secure and organised electronic and physical records.
- Track attendance, enrolments, enquiries, waitlists, transfers and program capacity.
- Prepare data summaries and assist with internal and external reporting.
- Support the collection and administration of participant feedback and program evaluation data.
- Take meeting minutes and monitor agreed follow-up actions.
- Liaise with external agencies and maintain positive stakeholder relationships.
About you
- Demonstrated experience in administration or program coordination, preferably within community services, the not-for-profit sector or a related human services environment.
- Strong organisational and time-management skills.
- The ability to manage competing priorities, maintain accuracy and meet deadlines.
- Strong interpersonal and written communication skills.
- The ability to communicate sensitively with clients, colleagues and external stakeholders.
- Experience in data entry, recordkeeping and reporting.
- Advanced skills in Microsoft Office and confidence learning client management systems and databases.
- The ability to work collaboratively within a multidisciplinary team while also working independently and taking initiative.
- An understanding of trauma-informed and culturally safe practices, or a willingness to develop this knowledge.
- A high level of discretion and commitment to privacy and confidentiality.
We encourage applications from Indigenous Australians, people with disability, people who are neurodiverse, people from diverse cultural and linguistic backgrounds, and people from the LGBTIQA+ community. If you require accommodations or support during the application process, please let us know - we're committed to ensuring an inclusive and accessible experience for all candidates.
Administration Officer in Melbourne employer: Relationship Matters
At Relationship Matters, we pride ourselves on being an exceptional employer that fosters a supportive and inclusive work culture. Our Administration Officer role offers flexible hybrid working options, competitive pay, and access to professional development opportunities, all while being part of a passionate team dedicated to making a meaningful impact in the community. With benefits like salary packaging and a commitment to employee growth, we ensure our staff feel valued and empowered in their roles.
