Executive Assistant / Office Manager in Melbourne

A lovely Collins St office with flexibility to work from home. An exciting opportunity has become available to join a highly regarded, award-winning Strategic Communications & Advisory Consultancy in a pivotal Executive Assistant/Office Manager role. You'll have the opportunity to work alongside a smart, collaborative team that solves complex issues in change management, reputation and crisis control, and stakeholder/community engagement, and will love the flexible, team-oriented environment and polished Collins Street office.

The Role involves working closely with the firm's Founding Partner and Chair, providing proactive, high-level executive support, ensuring an exceptionally busy diary, client commitments, and competing priorities are managed seamlessly. This is a role for an experienced, highly capable EA who thrives in a fast-paced professional environment, enjoys being one step ahead, and takes genuine satisfaction in bringing organisation and calm to a demanding schedule.

Key responsibilities will include:

• Proactively managing a complex, fast-moving diary, coordinating internal and external meetings, appointments, and competing priorities.
• Anticipating scheduling pressures, resolving conflicts, and protecting time for strategic work, client commitments, preparation, and follow-up.
• Acting as a key point of contact for meeting requests, liaising professionally with senior clients, stakeholders, Partners, and colleagues.
• Coordinating all meeting logistics, including invitations, attendees, locations, video links, agendas, and briefing materials.
• Managing last-minute changes calmly and efficiently, exercising sound judgement around priorities and escalating matters when required.
• Coordinating travel arrangements, accommodation, and detailed itineraries.
• Assisting with executive correspondence, expense and credit card reconciliations, follow-up actions, and general administration.
• Supporting the preparation and coordination of client programme materials, presentations, and documentation, including proofreading, formatting, and ensuring consistency with brand standards.
• Overseeing general office requirements, including stationery, supplies, office presentation, facilities maintenance, and liaison with building management and suppliers.
• Assisting with new starter onboarding logistics, meeting-room readiness, and coordinating occasional team events and celebrations.

About You: We're looking for an experienced, proactive Executive Assistant who brings maturity, sound judgement, and a genuine commitment to providing outstanding support. Ideally, you'll have had experience in a professional services environment and can confidently manage a demanding executive diary, anticipate what's coming next, and juggle multiple moving priorities. Your calm, adaptable, and resourceful approach, particularly when dealing with changing priorities and last-minute requests, and your warm, collaborative, and down-to-earth manner, with a genuine willingness to pitch in and contribute to the broader team will be the real key to your success. This is an opportunity to work alongside an accomplished senior leader within an established and respected consultancy, supporting interesting and meaningful client work across communications, organisational change, and transformation.