Executive Assistant

Our client is a rapidly growing and purpose-driven organisation with a diverse portfolio of businesses and charitable entities.

With ambitious growth plans and a high-performing culture, they are seeking an experienced Executive Assistant to provide strategic support to their Director of Finance and help drive efficiency across a complex and fast-paced environment.

Initially available as a temporary opportunity for up to six months, this role offers the potential to transition to a permanent position for the right person.

The position is based in the Geelong region with flexibility for either hybrid or office-based work.

Your new role

As Executive Assistant to the Director of Finance, you will play a critical role in keeping a busy finance function operating efficiently.

Working closely with a senior executive, you will manage competing priorities, oversee workflows, coordinate key deliverables and ensure deadlines are met across multiple stakeholders.

Key responsibilities

• Managing executive diaries, inboxes and communications
• Coordinating projects, tasks and deadlines through Asana or similar platforms
• Using AI tools such as Claude to support reporting, presentations, correspondence and workflow improvements
• Preparing meeting agendas, board papers, reports and presentations
• Monitoring progress on key projects and following up on outstanding actions
• Coordinating reporting timelines and ensuring deliverables are submitted on time
• Liaising with internal teams, external stakeholders and service providers
• Supporting governance, documentation and general executive administration

This is a highly visible position suited to someone who thrives in a fast-paced environment and enjoys being the person who keeps everything moving.

What you'll need to succeed

To be successful in this role, you will bring

• Demonstrated experience as an Executive Assistant supporting a Chief Financial Officer, Director of Finance or GM of Finance
• Exceptional organisational skills and the ability to manage multiple competing priorities
• Must have experience using Asana and Claude in a professional environment, or demonstrate advanced capability with AI, workflow automation and project management platforms.
• Excellent communication skills and confidence working with senior stakeholders
• A proactive and solutions-focused approach with the ability to work autonomously
• Strong attention to detail and the ability to manage confidential information professionally
• Advanced Microsoft Office skills, including Word, Excel, Power Point and Outlook
• Experience within legal, professional services, Big Four or similarly high-performance environments will be highly regarded.
• A background in finance, accounting or corporate services would be advantageous but is not essential.
• What you'll get in return
• Opportunity to work directly alongside a senior executive in a growing organisation
• A varied and impactful role where no two days are the same
• Exposure to modern AI tools and technology-driven ways of working
• Flexible hybrid working arrangements based in the Geelong region
• Potential pathway from temporary employment to a permanent opportunity
• Competitive remuneration package and supportive team culture
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