Office & Operations Coordinator in Sydney

RASAK Group is seeking an experienced Office & Operations Coordinator – Executive Administration to join our dynamic team at our Merrylands office location. This is a full-time position offering a unique opportunity to be at the heart of our operations, providing essential administrative and secretarial support that keeps our business running efficiently. You will play a crucial role in supporting our executive team and ensuring that our office operations are streamlined, professional, and responsive to business needs.

Key responsibilities

• Provide comprehensive administrative support to senior management and executives, including diary management, scheduling, and meeting coordination.
• Handle incoming correspondence, emails and telephone communications with professionalism and discretion.
• Prepare and maintain accurate documentation, reports and presentations for executive meetings and stakeholder communications.
• Manage office operations including supplies, equipment, facilities and vendor relationships.
• Coordinate travel arrangements, accommodation and logistics for executives and team members.
• Maintain confidential records and ensure compliance with data protection protocols.
• Support the organisation of events, conferences and client meetings.
• Liaise between departments to facilitate effective communication and workflow.
• Manage filing systems and maintain organised databases and records.
• Undertake general clerical duties and ad-hoc projects as required to support business objectives.

What we're looking for

• Proven experience in an executive administration or secretarial role, ideally within a corporate or professional services environment.
• Excellent organisational skills with the ability to prioritise multiple tasks and manage competing deadlines.
• Outstanding communication skills, both written and verbal, with strong interpersonal abilities.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems.
• Discretion and confidentiality, with the ability to handle sensitive information with professionalism.
• Strong attention to detail and commitment to accuracy in all administrative tasks.
• Proactive approach with the ability to work independently and as part of a collaborative team.
• Experience in diary and schedule management, including coordinating across multiple stakeholders.
• A professional demeanor and polished approach to client and internal stakeholder interactions.
• Flexibility and adaptability in a fast-paced business environment.

Preferred qualifications and experience

• Formal secretarial or administrative qualification or certification.
• Experience supporting C-suite or senior executive teams.
• Knowledge of office procedures and best practices in operations management.
• Experience with event planning or coordination.
• Familiarity with customer relationship management (CRM) systems.

What we offer

RASAK Group is committed to creating a supportive and engaging workplace where our team members can thrive. We offer competitive remuneration, a collaborative work environment and opportunities for professional development and growth. We value our employees and foster a culture of respect, inclusivity and recognition. Working with us means being part of an organisation that appreciates your contributions and invests in your career advancement.

About us

RASAK Group is a forward-thinking organisation dedicated to delivering excellence and innovation in our industry. We pride ourselves on our professional values, client-focused approach and commitment to creating a workplace where talented individuals can flourish. With a strong reputation for quality service delivery and operational integrity, we are building a team of skilled professionals who share our vision for success and continuous improvement.