We're looking for an organised and reliable Office Administrator to support our office, sales and operations teams and help keep the plant running smoothly day to day. This is a varied role covering general administration, sales support and accounts, ideal for someone who enjoys being the go-to person in a busy team.
Key responsibilities
General administration
- Provide general administrative and operational support to the team
- Manage emails, phone calls and general correspondence
- Maintain accurate records, files and documentation
- Assist with data entry, reporting and document preparation
- Coordinate schedules, appointments and meetings as required
- Monitor office supplies and help keep the office organised
- Support the sales team with reporting, CRM updates and customer communications
- Assist with processing customer orders and keeping order records up to date
- Liaise with customers, internal staff and suppliers in a professional and friendly manner
Accounts and invoicing
- Assist with processing orders, invoices and other administrative paperwork
- Support invoicing and help ensure delivery dockets match customer accounts
- Liaise with customers and suppliers about payments, account terms and outstanding balances
Operations and improvement
- Support management with day-to-day operational tasks and special projects
- Identify opportunities to improve administrative processes and workflow
About you
- Strong organisational skills and attention to detail
- Clear, professional written and verbal communication
- Confidence using Microsoft Outlook, Word and Excel
- Able to prioritise tasks and work independently in a fast-paced environment
- A practical, helpful attitude and willingness to learn
- Discretion when handling confidential and financial information
- Experience with accounting software (e.g. Xero or MYOB) and a CRM system is highly regarded
- Previous admin experience in concrete, construction materials, quarrying or a similar industry will be an advantage
About us
Rapid Premix is a Pakenham-based concrete supplier providing premixed concrete to builders, contractors and civil projects across Melbourne. We pride ourselves on reliable service, quality product and strong customer relationships.
A supportive, down-to-earth team
A varied role with exposure to sales, accounts and operations
Ongoing training and the opportunity to grow with the business
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