Are you highly organised, detail-oriented, and passionate about preserving history and data integrity? We are seeking a proactive Records Archiving Assistant to join our team. In this role, you will play a crucial part in modernising our data systems, transitioning physical records to digital formats, and ensuring compliance with information management standards.
Whether you are looking to start your career in information management or bring existing administrative expertise to a focused, methodical role, we want to hear from you.
Key Responsibilities
- Cataloguing & Indexing: Sort, classify, and index physical and digital documents according to company archiving policies.
- Digitisation: Scan physical records and upload them into our Electronic Document and Records Management System (EDRMS).
- Data Integrity: Conduct quality checks on digitised files to ensure accuracy, clarity, and correct metadata tagging.
- Retrieval Support: Assist internal teams by efficiently locating and retrieving archived files upon request.
- Secure Destruction: Coordinate the secure disposal of obsolete records in line with compliance and retention schedules.
Skills and Experience
Note: Prior experience in archiving or records management is highly regarded, but strong administrative skills and a keen eye for detail are our top priorities.
- Detail-Oriented: Exceptional organisational skills with a knack for spotting data entry errors.
- Tech-Savvy: Proficiency with MS Office Suite (Word, Excel) and comfort learning new database software.
- Physical Capability: Ability to lift and move archive boxes (up to 10kg) comfortably.
- Confidentiality: A strong understanding of data privacy and the importance of handling sensitive information securely.
- Communication: Clear written and verbal communication skills to collaborate effectively with team members.
Records and Archiving Assistant in Maribyrnong employer: Randstad
Join a dynamic local operator as an Accounts/Payroll Officer, where you'll thrive in a warm and collaborative culture that prioritises employee well-being and growth. With flexible work arrangements, including the option to work from home one day a week, and unique perks like a paid day off for your birthday and a monthly health grant, this company is committed to creating a rewarding workplace that values your contributions. Be part of a team that invests in your development while enjoying a friendly environment filled with good banter and regular team-building events.
