A prominent State Government organisation is seeking a dedicated and organized Administrative Support Officer to join their Operational Communications division in Ballarat. This is a vital role ensuring our frontline emergency teams have the administrative backbone they need to serve the Victorian community every day.
The Role at a Glance
- Location: Ballarat VIC
- Duration: ASAP start, with an initial booking until 05/06/2026 (strong potential for extension)
- Rate: $53.13 per hour + super.
- Schedule: Average 28-hour week on a rotating roster (3-on/3-off or 4-on/4-off), including weekends, public holidays, and late-night finishes. Start times vary between 6:30 am and 4:00 pm.
What You Will Do
Working within our high-pressure communications centre, you will provide effective administrative and secretarial support to staff and management. Key responsibilities include:
- Operational Coordination: Manage the timing and location of operational crew meal breaks in CAD to ensure response capacity remains high.
- Communication: Act as the initial point of contact by screening radio calls from vehicles and handling routine phone enquiries from the public and staff.
- Data & Reporting: Accurately enter real-time information into the CAD system, log equipment failures, and generate daily resourcing reports.
- Office Support: Maintain administrative systems, manage internal/external mail, and assist Duty Managers with the recall of staff to duty.
Our Ideal Candidate
We are looking for a resilient professional who thrives in a fast-paced environment.
Skills & Experience
- High-Level Admin: Significant experience in providing administrative support and maintaining office systems.
- Technical Proficiency: Strong computer skills, including Microsoft Office (Word, Excel, Teams, Outlook).
- CAD Experience: Previous experience using or accessing information on CAD systems is highly desirable.
- Attention to Detail: Excellent thoroughness and the ability to retain/recall important information under pressure.
- Communication: Strong customer service skills and the ability to handle confidential or sensitive matters with judgment.
- Geographic Knowledge: A good working knowledge of Victorian town locations.
Requirements & Probity
- Eligibility: Must be an Australian Citizen, Permanent Resident, or hold a valid work permit.
- Flexibility: Ability to work a rotating shift pattern, including mornings, afternoons, and nights.
- Checks: The successful candidate must provide two professional references and undergo a National Police Check (conducted within the last 3 months) - Paid for by Randstad.
Benefits through Randstad
- Fast Pay: Weekly pay and monthly superannuation remitted.
- Dedicated Support: 24-hour consultant response times.
- Exclusive Discounts: Savings on health insurance, phone plans, retail, and movies.
- Career Growth: Access to professional development, coaching, and \"pre-market\" roles.
- Comprehensive Care: Access to an Employee Assistance Program and salary sacrificing.
Administration Support Officer in Ballarat employer: Randstad
Join a dynamic local operator as an Accounts/Payroll Officer, where you'll thrive in a warm and collaborative culture that prioritises employee well-being and growth. With flexible work arrangements, including the option to work from home one day a week, and unique perks like a paid day off for your birthday and a monthly health grant, this company is committed to creating a rewarding workplace that values your contributions. Be part of a team that invests in your development while enjoying a friendly environment filled with good banter and regular team-building events.
