Administrator

About the Business & Opportunity

Randstad is excited to be supporting our valued business partner, a market leader in modular construction and space solutions, to source an experienced Mobilisation Administrator in Redbank Plains. Operating across high-volume, dynamic project environments, our client delivers essential building infrastructure nationwide. In this high-visibility position, you serve as the critical operational bridge connecting human resources, health & safety, and site delivery teams. By ensuring all site personnel, subcontractors, and heavy plant equipment are 100% compliant, ticketed, and scheduled prior to setting foot on site, you will directly safeguard project timelines and drive operational success.

Why You Should Apply

• Competitive Remuneration: Earn $37.00 - $40.00 per hour + superannuation.
• Pathway to Permanency: Starting as an immediate full-time contract commencing on 12 October, this position provides an ideal environment to establish your value quickly, offering genuine scope for contract extension or permanent conversion based on performance.
• High Operational Impact: Take complete administrative ownership of site compliance, travel logistics, and access management across multi-site projects where your efforts directly prevent project delays and client penalties.
• Convenient Workplace: Based at a well-equipped facility in Redbank Plains featuring free on-site parking and a collaborative, supportive team culture.

Key Responsibilities

• Workforce On-boarding & Compliance Verification: Collect, audit, and log mandatory trade licenses, high-risk work permits, White Cards, pre-employment medical checks, and drug & alcohol clearance results.
• Induction Coordination: Schedule incoming workers for safety inductions across client, principal contractor, and site-specific frameworks, maintaining accurate compliance tracking to ensure no worker enters site without required training.
• Travel & Accommodation Logistics: Arrange domestic flights, charter transport, vehicle hires, and local accommodation for project teams and FIFO/DIDO personnel.
• Site Access & Badge Management: Create and update profile records in workforce management software (e.g., Pegasus, Damstra, KMS, or SAP) to issue site security passes and access credentials.
• Subcontractor & Plant On-boarding: Gather certificates of currency (insurance), Safe Work Method Statements (SWMS), and pre-mobilisation inspection certificates for machinery and heavy plant equipment.
• Roster & Schedule Administration: Maintain mobilisation trackers, site headcount logs, and shift rosters, communicating planned workforce arrivals to site managers and project leads.
• Cross-Department Liaison: Serve as the primary administrative point of contact for new hires, site supervisors, HR, and travel teams to resolve paperwork gaps swiftly.

Key Criteria & Requirements

• Proven administrative experience in site mobilisation, workforce on-boarding, or operations support within construction, engineering, industrial, or resources sectors.
• Practical knowledge of workforce management platforms (e.g., Pegasus, Damstra, KMS, or SAP) and travel booking tools.
• Clear understanding of mandatory site safety tickets, high-risk licenses, White Cards, medical clearance checks, and SWMS documentation.
• Exceptional organisational skills, high attention to detail, and skill in tracking changing site rosters accurately.
• Strong written and verbal communication skills to liaise effectively across internal departments and external candidates.

Location: Redbank Plains
Start Date: 12 October
Pay Rate: $37.00 - $40.00 per hour + superannuation

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.