At a Glance
- Tasks: Coordinate student representation and governance processes to enhance student life at QUT.
- Company: Join the QUT Guild, a passionate student-led organisation.
- Benefits: Part-time hours, flexible work environment, and meaningful contributions to student experience.
- Other info: Work collaboratively with diverse teams and enjoy a vibrant campus culture.
- Why this job: Make a real impact on student life while developing your skills in governance and engagement.
- Qualifications: Strong organisational skills and experience in governance or student representation.
The predicted salary is between 47250 - 57750 $ per year.
QUT Guild is looking for a highly organised, people-focused and detail-oriented Student Representative & Governance Coordinator to join our Student Experience team on a 12-month parental leave contract. This is an exciting opportunity for someone who enjoys working at the intersection of student representation, governance, administration and engagement and wants to make a meaningful contribution to student life at QUT.
As the Student Representative & Governance Coordinator, you will play an important role in supporting our elected Student Representative Council (SRC), student representatives and Guild elections, ensuring our representative and governance processes operate effectively, consistently and professionally.
About the role
Reporting to the Head of Student Experience, you will coordinate the day-to-day administrative and operational requirements of the SRC and associated representative structures. Your responsibilities will include:
- Coordinating the onboarding, induction and transition of elected student representatives.
- Supporting the administration of SRC meetings, including agendas, reports, minutes, motions and action registers.
- Maintaining accurate governance records, registers and representative information.
- Monitoring representative compliance with Guild policies, regulations, reporting requirements and other obligations.
- Supporting representative training, development and portfolio planning.
- Coordinating administrative requirements associated with the SRC Accountability Framework.
- Supporting Guild elections and election-related processes in accordance with the Guild's Constitution and Regulations.
- Coordinating communications, briefings, resources and reminders for elected representatives.
- Working collaboratively with Guild staff, elected representatives and relevant QUT stakeholders.
- Identifying and escalating governance, conduct, compliance, wellbeing or reputational concerns appropriately.
- Providing accurate and timely reporting to the Head of Student Experience and relevant stakeholders.
The role requires someone who can work confidently within established procedures, exercise sound judgement and understand when an issue needs to be escalated to an appropriate decision-maker.
About you
You will be an organised and proactive coordinator who can balance competing priorities, maintain confidentiality and build positive working relationships with a diverse range of people. You will bring:
- Experience supporting governance, committees, boards, councils or similar representative structures.
- Strong administration, coordination, records management and organisational skills.
- Excellent attention to detail and the ability to work to fixed deadlines.
- Strong written and verbal communication skills.
- The ability to understand and clearly explain policies, procedures and governance requirements.
- Sound judgement, discretion and a commitment to confidentiality and impartiality.
- The ability to work autonomously while also contributing positively to a team.
- Confidence using Microsoft 365 and digital systems.
- The ability to identify issues and elevate matters appropriately.
Why join QUT Guild?
At QUT Guild, our vision is simple: Make Student Life Better. We are a student-led, not-for-profit organisation committed to creating an engaging, enjoyable and memorable university experience for QUT students. You'll work alongside a passionate team supporting student advocacy, representation, events, wellbeing, community and culture across QUT's Kelvin Grove and Gardens Point campuses. This role provides the opportunity to make a genuine contribution to the student experience while developing your skills across governance, representative engagement and student organisation operations.
Employment details
- Position: Student Representative & Governance Coordinator
- Employment type: Part-time – 12-month parental leave replacement
- Hours: 21 hours per week (3 days)
- Classification: QUT Guild EBA Level 4.1
- Location: Kelvin Grove and Gardens Point campuses
- Reports to: Head of Student Experience
Some work outside ordinary business hours may be required to support SRC meetings, elections and scheduled governance activities.
Student Representative and Governance Coordinator in Brisbane employer: QUT Guild
At QUT Guild, we pride ourselves on being a student-led, not-for-profit organisation dedicated to enhancing the university experience for students at Kelvin Grove and Gardens Point. Our collaborative work culture fosters personal and professional growth, offering opportunities to engage in meaningful governance and representation while supporting student advocacy and wellbeing. Join us to make a real impact in student life and develop your skills in a supportive environment that values diversity and inclusivity.
