At a Glance
- Tasks: Coordinate operations and improve efficiency in a dynamic accounting practice.
- Company: Join a growing accounting firm with a focus on innovation and teamwork.
- Benefits: Flexible remote work, part-time hours, and opportunities for growth.
- Other info: Perfect for those who thrive in structured environments and love making an impact.
- Why this job: Be a key player in shaping operational success while working closely with the CEO.
- Qualifications: Experience in operations and understanding of Australian bookkeeping fundamentals.
Job Description
Job
Title
Virtual Assistant-Operations
Location
- Remote
- Employment
Type
- Part-time(approx.20hours/week), withpotentialtoscale
- Aboutthe Role
Wearecurrentlyhiringforoneourclientbasedin Australia, we’relookingforahighlyorganised, systems-driven Operations VAtoworkdirectlywiththe CEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.
Thisrolesitsfirmlywithintheaccountingdomain. Youmustunderstand Australianbookkeepingandmanagementaccountingfundamentals. However, thisisnotastandaloneclientaccountantrole.
Yourfocuswillbe
- Operationalexecution
- Workflowcoordination
- Systemmanagement
- Capacityoversight
Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments, respectssystems, andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.
Key Responsibilities
- Organise, assign, track, andmonitortasksthrough Click Up.
- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
- Maintainorganiseddocumentationandfilingsystemswithin Google Workspace.
- Assistthe CEOwithoperationalplanning, prioritisation, summaries, andinternalinitiatives.
- Trackactionitemsandensuretasksarefollowedthroughandcompleted.
- Conductpreliminaryqualitychecksonreconciliations, coding, andworkpapers.
- Monitorscopeadherenceandflaganyout-of-scopework.
- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.
- Must-Have Requirements
- Backgroundinoperations, practicemanagement, admin VAorexecutivesupportwithinanaccountingfirm
- Strongunderstandingof Australianbookkeepingfundamentals(GST, BAS, payroll, super, month-end)
- Hands-onexperiencewith Click Up(dashboards, workflows, templates)
- Experiencewith Xero, Quick Books Onlineand/or MYOB
- Systems-orientedmindsetwithrespectforexistingframeworks
- Abilitytooperateindependentlywithoutclosesupervision
- Who This Role Suits
Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations, structureandexecutionmorethanpurelytechnicalaccountingwork, andwantstoworkcloselywitha CEOinagrowingaccountingpractice.
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