At a Glance
- Tasks: Coordinate operations and improve efficiency in an accounting practice.
- Company: Dynamic accounting firm with a focus on operational excellence.
- Benefits: Flexible remote work, part-time hours, and potential for growth.
- Other info: Perfect for those who thrive in structured environments and enjoy making an impact.
- Why this job: Join a growing team and work closely with the CEO to drive success.
- Qualifications: Experience in operations and understanding of Australian bookkeeping fundamentals.
- Virtual Assistant-Operations
- Employment
- Type: Part-time(approx.20hours/week), withpotentialtoscale
- Aboutthe Role
Wearecurrentlyhiringforoneourclientbasedin Australia, we’relookingforahighlyorganised, systems-driven Operations VAtoworkdirectlywiththe CEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.
Thisrolesitsfirmlywithintheaccountingdomain. Youmustunderstand Australianbookkeepingandmanagementaccountingfundamentals. However, thisisnotastandaloneclientaccountantrole.
Yourfocuswillbe
- Operationalexecution
- Workflowcoordination
- Systemmanagement
- Capacityoversight
Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments, respectssystems, andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.
Key Responsibilities
- Organise, assign, track, andmonitortasksthrough Click Up.
- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
- Maintainorganiseddocumentationandfilingsystemswithin Google Workspace.
- Assistthe CEOwithoperationalplanning, prioritisation, summaries, andinternalinitiatives.
- Trackactionitemsandensuretasksarefollowedthroughandcompleted.
- Conductpreliminaryqualitychecksonreconciliations, coding, andworkpapers.
- Monitorscopeadherenceandflaganyout-of-scopework.
- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.
- Must-Have Qualifications
- Backgroundinoperations, practicemanagement, admin VAorexecutivesupportwithinanaccountingfirm
- Strongunderstandingof Australianbookkeepingfundamentals(GST, BAS, payroll, super, month-end)
- Hands-onexperiencewith Click Up(dashboards, workflows, templates)
- Experiencewith Xero, Quick Books Onlineand/or MYOB
- Systems-orientedmindsetwithrespectforexistingframeworks
- Abilitytooperateindependentlywithoutclosesupervision
- Who This Role Suits
Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations, structureandexecutionmorethanpurelytechnicalaccountingwork, andwantstoworkcloselywitha CEOinagrowingaccountingpractice.
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