Project Manager in Melbourne

Founded in 2002 in Sydney, with offices in India and a presence across the Americas and Europe, Prospecta is a leading data management software company. Our flagship platform, Master Data Online (MDO), enables accurate, compliant, and relevant master data for asset-intensive industries including Energy, Utilities, Oil & Gas, Mining, Infrastructure, and Manufacturing.

We pride ourselves on agility, collaboration, and innovation delivering real value to customers while fostering a diverse, growth-driven culture that encourages learning, embraces challenges, and celebrates success.

About the Job:

Location: Melbourne

Role Summary:

In this role, you will oversee the planning, execution, and successful completion of projects, ensuring they are delivered on time, within scope, and within budget. You will coordinate resources, manage team dynamics, and ensure clear, effective communication with all stakeholders. Your role is essential in driving projects to successful outcomes, requiring a keen ability to balance technical and operational demands while aligning project goals with the broader strategic vision of the business.

Key Responsibilities

• Process & Continuous Improvement: Ensure adherence to Prospecta's management, reporting, and governance standards, securing timely stakeholder approvals and concurrence. Operate effectively across waterfall, agile, and DevOps methodologies as appropriate for different workstreams within a program. Independently configure the MDO software and guide others in configuration according to specifications, addressing Change Management needs as required. Develop and implement efficient, effective, and supportable solutions in alignment with industry best practices. Assist in the production, review, and execution of test cases against acceptance criteria, ensuring that the product operates as specified. Ensure that all processes are followed and that relevant documentation (Design Documents, Implementation Papers, Test Scripts, Use Cases, Knowledge Transfers, etc.) is complete and standardized, facilitating a smooth transition to support. Debug and report issues observed during testing to ensure high-quality solutions are delivered.
• Own the Numbers: Calculate project burn and cycle time to ensure that the project remains within the budget.
• Own Project Delivery: Develop a comprehensive understanding of client business requirements, clearly defining scope and requirements. Identify key changes and additions, presenting viable solution options to the client. Proactively communicate any deviations from the Business Blueprint (BBP) or Statement of Work (SOW), generating change requests to maximize project yield. Engage comfortably with demanding customers, facilitating functional discussions with both internal and external stakeholders. Monitor and communicate delivery progress to all stakeholders, taking corrective action as necessary, and garnering stakeholder support to resolve blockers and issues. Foster collaborative relationships with other business functions, partners, and internal teams to ensure successful project delivery. Highlight the relative risks and benefits of various options to guide decision-making.
• Lead Your Team: Lead, coach and allocate project team members fairly, setting clear expectations and giving regular, consistent feedback. Identify talent, facilitate upskilling, and implement retention strategies to drive team improvement and elevate performance standards. Actively pursuing training opportunities, courses, and product updates to enhance skills and knowledge.

Must have

• Education & Certification: A bachelor’s or engineering degree specializing in Data Analytics, Data Science or Statistics; an MBA is a plus. A recognized project management certification, such as PMP or PRINCE2.
• Delivery Experience: 14–20 years of experience leading projects across the Software Delivery Lifecycle (SDLC), including complex, multi-stream programs. Hands-on experience delivering with Waterfall, Agile (Scrum or Kanban), a working understanding of DevOps, and the judgement to know which approach suits each work stream. A track record of running several implementations at once while keeping scope, resources and budgets on track. Willingness to work across time zones to support global customers and teams.
• Domain & Technical Knowledge: Strong knowledge of SAP ERP and how it fits into a customer’s wider business landscape. A good understanding of Master Data Management practices and procedures. Working knowledge of databases such as Oracle and SQL Server. Confidence using JIRA, Confluence and Microsoft Teams to track delivery and collaborate with your team.
• Stakeholder & Commercial Skills: Excellent written and verbal communication, with the ability to influence stakeholders at all levels. Strong analytical skills and proven experience working with demanding customers, including managing scope and change. A meticulous eye for detail in understanding client needs and assuring quality.
• Leadership & Ways of Working: Proven ability to lead and motivate teams to deliver on time and to a high standard. Excellent organizational and time management skills. A collaborative, team-first mindset and self-motivation to drive work forward. Resilience and adaptability in a fast-paced, changing environment. A results-driven approach and a genuine passion for customer outcomes.

Good to have

• Cloud Platform Experience: Familiarity with cloud services (e.g., AWS, Azure, or Google Cloud) for deploying and managing applications.
• Data Visualization Skills: Experience with data visualization tools (e.g., Tableau, Power BI, or Qlik) to effectively communicate data insights.
• Business Intelligence Tools: Familiarity with business intelligence tools and techniques to drive data-informed decision-making.
• API Knowledge: Understanding of API integration and development, enhancing the ability to connect systems and applications.

Growth Path: At Prospecta, your career journey is one of growth and opportunity. Here, depending on your career journey you can either kickstart your career or accelerate your professional development in a dynamic environment. Your success is our priority, and as you demonstrate your abilities and achieve results, you'll have the chance to advance into the leadership role such as Regional Delivery Manager or in other cross functional areas. We're committed to helping you elevate your experience and skillsets, providing you with the tools, support, and opportunities to reach new heights in your career.

Generous paid time off; Flexible hybrid working model; Onsite work opportunities; and Annual company events and workshops.

If you’re ready to join an innovative, forward-thinking organization and work alongside inspiring leaders, we’d love to hear from you. Join Prospecta and take the first step toward an exciting, impactful, and rewarding career!