Personal & Executive Assistant to the Managing Director
Pronto Alpha is seeking on behalf of its client a highly organised, trustworthy and proactive Personal & Executive Assistant who can provide comprehensive business and personal administrative support to the Managing Director (MD) of a growing NDIS provider south of the river. This is a unique role combining executive assistance, aspects of business administration, aspects of personal administration and coordination of the MD's professional and personal commitments. The successful candidate will act as the MD's administrative right hand, ensuring that commitments are organised, information is readily available, deadlines are met and important matters are followed through.
Key responsibilities
Manage the MD's calendar, appointments, meetings and competing priorities
Coordinate emails, correspondence and communications on behalf of the MD, within agreed authority
Draft professional emails, letters, reports, presentations and other correspondence
Act as a central administrative contact between the Managing Director, General Manager, Operations team and external stakeholders
Prepare meeting agendas, record action items and follow up outstanding matters
Maintain an organised electronic filing system for the MD
Track important deadlines, renewals, commitments and outstanding decisions
Prepare a weekly executive briefing outlining priorities, upcoming commitments and matters requiring attention
Assist with preparation for strategic meetings, presentations and stakeholder engagements
Assist the MD in keeping abreast of the overview and health of the company's Master Register
About you
Demonstrated experience as a Personal Assistant, Executive Assistant, Office Administrator or similar
Exceptional organisational skills and attention to detail
Strong written and verbal communication skills
Ability to manage competing priorities and work independently
High levels of discretion, integrity, reliability and confidentiality
Confidence communicating with senior managers and external professionals
Proficiency in Microsoft Outlook, Word, Excel and other Microsoft 365 applications
Ability to manage sensitive personal, family, employee and business information
A proactive approach to identifying problems and following through on solutions
Willingness to work from both the company's Medina office and a private home office
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Personal & Executive Assistant to the Managing Director in Perth employer: Pronto Alpha
Pronto Alpha offers a dynamic work environment where employees can engage in diverse roles that combine executive assistance with business and personal administration. The company values proactive problem-solving and confidentiality, providing opportunities for professional growth within the NDIS sector. Employees can expect to be part of a supportive team that prioritizes organization and efficiency.
