Governance Support Officer in Sydney

PRIMA Recruitment and Consultancy is recruiting an experienced Governance Support Officer on behalf of a respected specialist medical association based in Edgecliff. This is a permanent full-time opportunity reporting directly to the Chief Executive Officer. The position provides high-level governance, Board secretariat and executive administration support to the CEO, President, Board of Directors and other key stakeholders. The successful candidate will join a small, professional and collaborative team and play an important role in supporting the effective governance and operation of the organisation.

Key responsibilities

• Provide high-level administrative and secretarial support to the CEO, President, Board of Directors and other key personnel
• Prepare and coordinate Board agendas, minutes, reports, Board papers and circular resolutions
• Maintain accurate governance registers, records and documentation
• Draft correspondence, reports and other governance-related communications
• Coordinate election processes in accordance with organisational policies
• Contribute to the preparation of annual reports, activity reports, publications and website content
• Coordinate and support Annual General Meetings, Society Awards, Board subcommittees and other governance-related events
• Respond professionally to stakeholder and external enquiries
• Assist the CEO and key stakeholders with legislative, policy and constitutional compliance requirements
• Arrange travel for the Board, President and other personnel as required
• Provide broader administrative support and contribute to the smooth operation of the office

About you

To succeed in this position, you will have:

• At least 10 years’ experience providing senior administration and governance support to a CEO and Board
• Demonstrated experience preparing Board agendas, minutes, correspondence, reports and governance documentation
• Experience coordinating professional, Board or governance-related meetings and events
• Experience using BoardPro or another Board management platform
• Advanced proficiency in the Microsoft Office suite
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accuracy
• The ability to manage multiple priorities and work independently
• Sound judgement, discretion and an understanding of confidentiality
• A calm, organised, accountable and results-focused approach
• Previous experience within a membership organisation, professional association, healthcare organisation or similar environment would be highly regarded.

Permanent full-time position. Salary of $110,000 plus superannuation. Hybrid working arrangement. Three days per week in the Edgecliff office. Office conveniently located close to public transport. Annual interstate travel required to attend the organisation’s Annual Scientific Meeting, generally held in late February.