We are seeking an exceptional Executive Assistant / Office Manager to support the Managing Director and small team of a fast-paced, growing Financial Services firm based in Melbourne CBD.
This is a senior, trusted role combining high-level executive support with full responsibility for the smooth day-to-day operation of the Melbourne office, as well as personal work for the Chairman. It will suit a proactive, highly organised professional who thrives on autonomy, accountability, and discretion.
The Role
This dual-function position plays a critical role in enabling executive leadership while ensuring the office operates efficiently and professionally. You will work closely with the Managing Director, CFO and Chairman balancing flexibility with a strong focus on priorities and deadlines
Key Responsibilities
- Provide comprehensive, high-level support to three Senior Executives
- Manage complex diaries, meetings, agendas, briefings, and board materials
- Draft and manage correspondence, presentations, and confidential documentation
- Coordinate domestic and international travel and logistics
- Liaise with investors, advisers, and senior internal and external stakeholders
- Track projects and deliverables to ensure deadlines are consistently met
- Support investor communications and sensitive corporate materials
- Provide assistance with personal matters, exercising absolute discretion
Office Management
- Oversee daily office operations to maintain a professional, well-run workplace
- Manage suppliers, facilities, IT, and service providers
- Coordinate onboarding and HR administration with management
- Manage office budgets, invoicing, and procurement
- Ensure compliance with health, safety, and workplace standards
- Organise internal meetings, events, and communications
- Maintain accurate records, filing systems, and administrative processes
About You
- Highly organised with the ability to manage multiple priorities in a fast-paced environment
- Exceptional written and verbal communication skills with strong attention to detail
- Professional, discreet, and trusted, with sound judgment and integrity
- Confident engaging with senior stakeholders and external partners
- Comfortable balancing flexible working arrangements with clear business accountability
- Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
Qualifications & Experience
- Minimum 5 years' experience in an Executive Assistant role
- Experience in financial services, lending, or investment environments preferred
- Tertiary qualifications in business administration or a related field desirable
What's on Offer
- Join a growing Financial Services organisation, develop with the business
- Exposure to senior decision-making and corporate operations
- A collaborative, professional, and high-performing environment
Executive Assistant employer: Platinum Pacific Partners
Platinum Pacific Partners is an exceptional employer that fosters a collaborative and innovative work culture, ideal for those passionate about making a positive impact through investment. With a strong focus on employee growth, we offer comprehensive training and development opportunities, ensuring our team members thrive in their careers while contributing to meaningful projects in climate, housing, and sustainability. Located in vibrant Sydney or Melbourne, our office provides a dynamic environment where creativity and purpose intersect, making it a rewarding place to work.
