Job Type: Permanent position | Full time position
Job Description
Placed.au is looking for a full-time Operations & Project Coordinator for our client in Noble Park North, Victoria. This role is responsible for coordinating end-to-end event operations, managing project logistics, supporting client relationships, overseeing resource allocation, and ensuring the efficient delivery of operational and administrative activities while maintaining high standards of service and compliance. Job Description
- Coordinate end-to-end planning and delivery of medium and major events, ensuring projects are completed efficiently and to client requirements.
- Prepare quotations, proposals, service schedules, staff rosters, medical management plans, equipment allocations, and post-event reports.
- Develop new business opportunities by contacting prospective clients while maintaining strong relationships with existing clients.
- Coordinate Department of Defence contracts and ensure all contractual obligations are delivered effectively.
- Ensure all timeframes and requirements outlined within the COL 0226 Client Contact Process are achieved.
- Manage logistics assistants and coordinate operational activities to ensure smooth event execution.
- Plan logistics shifts, staff allocations, and operational tasks for all scheduled events.
- Attend warehouse operations as required to support event preparation and logistics.
- Monitor and manage stock levels of equipment, medical supplies, and operational resources.
- Coordinate purchasing of equipment and supplies to support business operations.
- Arrange servicing, maintenance, and scheduling of equipment and company vehicles.
- Accurately enter bookings, schedules, staff availability, and operational information into the company's booking system.
- Provide after-hours Duty Manager support in accordance with the rotating roster.
- Maintain clear communication with clients, suppliers, and internal stakeholders to ensure efficient project delivery.
Qualifications / Attributes
- Must hold a relevant Diploma, or at least three (3) years of relevant work experience may substitute for the formal qualification.
- Must possess at least one (1) year of relevant work experience as a Project Coordinator, Operations Coordinator, or in a similar role.
- Demonstrated experience coordinating projects, logistics, or event operations.
- Strong organisational and planning skills with the ability to manage multiple projects simultaneously.
- Excellent written and verbal communication skills.
- Strong attention to detail and ability to maintain accurate operational records.
- High level of competency using booking systems and Microsoft Office applications.
- Strong problem-solving skills with the ability to work independently and make sound operational decisions.
- Ability to work systematically, prioritise competing deadlines, and follow established procedures.
- Excellent customer service and stakeholder management skills.
- Flexibility to participate in an after-hours Duty Manager roster and attend operational activities as required.
Salary Range $75,000 – $85,000 per annum excluding superannuation.
Operations & Project Coordinator employer: Placed Australia
At Placed.au, we pride ourselves on being an exceptional employer in the disability services sector, located in the vibrant community of Seaford, Victoria. Our supportive work culture fosters collaboration and personal growth, offering employees opportunities for professional development and training to enhance their skills. With a strong commitment to inclusivity and empowerment, we ensure that our team members feel valued and are equipped to make a meaningful impact in the lives of individuals with disabilities.
