We are seeking an experienced Legal Secretary to join Pigott Stinson in Sydney. This is a full-time position based in Sydney CBD that plays a vital role in supporting our legal team and ensuring the smooth operation of our practice. As a Legal Secretary, you will be providing comprehensive administrative and secretarial support to our Workplace Relations and our Commercial Law teams and ensuring that all matters progress efficiently. This position is critical to maintaining the high standards of service we deliver to our clients and managing the day-to-day operations of our legal practice.
Key responsibilities
- Providing comprehensive secretarial and administrative support to several lawyers
- Preparing and formatting legal documents, including correspondence, pleadings, contracts, and other legal instruments
- Managing case files and maintaining accurate records in compliance with legal and regulatory requirements
- Scheduling appointments, managing diaries, and coordinating meetings with clients and external parties
- Processing invoices, timekeeping records, and assisting with billing and accounts administration
- Liaising with clients, opposing counsel, courts, and other external stakeholders on behalf of the legal team
- Managing correspondence and email communications, ensuring timely and appropriate responses
- Maintaining confidentiality and adhering to strict professional and ethical standards
- Supporting the coordination of legal matters from inception through to resolution
What we're looking for
- Proven experience as a Legal Secretary or in a similar legal administrative role within a law firm or legal department
- Strong proficiency in legal terminology and understanding of legal procedures and processes
- Excellent organisational and time management skills with the ability to prioritise multiple tasks and meet tight deadlines
- Advanced typing and word processing skills, with proficiency in Microsoft Office and legal practice management software - Affinity highly regarded
- Exceptional written and verbal communication skills with strong attention to detail and accuracy
- Professional and discreet manner with the ability to handle sensitive and confidential information
- A proactive, reliable approach with the ability to work both independently and as part of a team
- Excellent customer service and interpersonal skills for managing client interactions
- Relevant secretarial qualifications or certificates in legal administration would be advantageous
- A commitment to professional development and staying current with legal practices and technologies
What we offer
At Pigott Stinson, we are committed to creating a supportive and professional work environment where our team members can thrive. We offer competitive remuneration packages, opportunities for professional development and training to enhance your legal administration skills, and a collaborative workplace culture. We recognise the importance of work-life balance and provide flexible working arrangements where possible. Our team enjoys a collegial atmosphere where contributions are valued and career progression is supported.
About us
Pigott Stinson is a respected legal practice in the heart of the Sydney CBD, dedicated to providing high-quality legal services to individuals, businesses and corporations for over 150 years. We pride ourselves on building strong client relationships and developing a sincere understanding of each client's requirements and objectives. Our team comprises experienced lawyers and dedicated support staff who work collaboratively to deliver exceptional service. We foster a culture of continuous improvement, professional excellence, and mutual respect, where every team member plays an important role in our success.
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