Paywise is experiencing strong, sustained growth, making this an exciting time to join our team. We're building a high-performing, people-first organisation where collaboration, quality, and innovation drive everything we do. Our culture sets us apart – supportive, energetic, and genuinely collaborative. We invest in our people, celebrate success, and create an environment where you can grow your career.
As a Bid Coordinator, you'll play a key role in supporting our continued growth – helping deliver high-quality, compliant, and compelling submissions that drive new business success.
What We Offer
- Modern North Sydney office or Perth office
- Competitive salary + superannuation
- Loyalty Leave – additional leave as you grow with us
- Career development opportunities in a fast-growing organisation
- Salary packaging & employee benefits (we practice what we preach)
- Employee Assistance Program (Sonder) – 24/7 wellbeing support for you and your family
- A collaborative, high-performing culture where people are recognised and supported
About the Opportunity
Reporting to the Bid Manager, you'll provide end-to-end coordination support across the bid and tender process. This role can be based in either our Sydney or Perth office, working full-time on‐site, you'll work closely with Business Development and Account Management teams to deliver polished, compliant submissions on time. This is a fast‐paced role where your ability to manage deadlines, maintain accuracy, and coordinate stakeholders will directly contribute to winning new business.
Key responsibilities:
- Coordinate and support the development of bids, proposals, and submissions.
- Review documents for accuracy, formatting, and brand compliance.
- Maintain bid timelines, track progress, and ensure deadlines are met.
- Manage CRM updates and bid activity records.
- Own and maintain the Bid Library to ensure content and resources are current.
- Collaborate with internal teams to gather required content and inputs.
- Support pitch presentations and broader BD team requirements.
About You
You're highly organised, detail‐driven, and thrive in a fast‐paced environment. You take ownership of your work, communicate confidently, and approach challenges with a proactive, solutions focused mindset.
Key skills, experience, and qualifications:
- 2+ years' experience in bid coordination, proposals, or similar roles.
- Strong understanding of tender and submission processes.
- Proven ability to manage multiple deadlines in a fast‐paced environment.
- Advanced Microsoft Office skills (Word, PowerPoint, Excel).
- Excellent written communication and document presentation skills.
- High attention to detail and strong organisational capability.
- Proactive, self‐motivated, and collaborative mindset.
- Relevant tertiary qualification (communications, marketing, business or similar).
Next Steps
At Paywise, we're committed to building a diverse and inclusive workplace where everyone feels valued. We encourage applications from people of all backgrounds.
Bid Coordinator in North Sydney employer: Paywise
At Paywise, we pride ourselves on being an excellent employer by fostering a collaborative and supportive work culture that values employee growth and development. Our Melbourne and Sydney offices offer a dynamic environment where you can enhance your skills while mentoring others, all while enjoying the benefits of a hands-on role that directly impacts our clients and partners. With a commitment to high-quality outcomes and continuous improvement, joining our team means being part of a forward-thinking organisation dedicated to making a difference in the payments and salary packaging sector.
