An exciting opportunity for a polished and proactive Executive Assistant to provide high-level support to a CEO. This role is suited to a relationship-focused professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys building strong stakeholder relationships.
This established organisation is recognised for its strong reputation, values-driven culture, and commitment to delivering high-quality services. Employees are supported within a collaborative and professional environment that encourages relationship-building, accountability, and continuous development.
Description
- Provide high-level executive support to the CEO, acting as a trusted partner to ensure the smooth and efficient management of daily operations, priorities, and strategic objectives.
- Manage a complex and dynamic CEO diary, balancing competing priorities and exercising sound judgement to optimise executive time and business outcomes.
- Coordinate executive and leadership meetings, including agenda preparation, board and committee papers, minute taking, action tracking, and follow-up to ensure timely outcomes.
- Build strong relationships across all levels of the organisation, serving as a key point of contact for internal and external stakeholders while maintaining a professional, approachable, and service-oriented presence.
- Prepare, review, and format high-quality correspondence, presentations, reports, briefing papers, and executive communications with exceptional attention to detail.
- Handle confidential and sensitive information with discretion, integrity, and professionalism.
- Monitor and manage CEO email correspondence, prioritising critical matters and responding on behalf of the executive where appropriate.
- Coordinate domestic travel, events, leadership forums, and stakeholder engagements, ensuring a seamless experience and attention to every detail.
- Support cross-functional initiatives and organisational projects, proactively anticipating needs and identifying opportunities to improve efficiency and effectiveness.
- Foster positive relationships throughout the business by maintaining a visible, collaborative, and responsive approach, contributing to a strong organisational culture.
- Provide flexible, solutions-focused support in a fast-paced environment, adapting quickly to changing priorities and executive requirements.
- Partner closely with senior leaders and support teams to ensure the CEO is well-prepared, informed, and positioned for success in all engagements.
Profile
A successful Executive Assistant should have:
- Proven experience in providing executive-level support in a professional setting.
- Strong organisational skills with the ability to prioritise tasks effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- A high level of attention to detail and accuracy in all tasks.
- Ability to maintain professionalism and confidentiality at all times.
- Experience in the financial services industry is highly regarded.
- Exceptional organisational and time management skills, with the ability to manage competing priorities, navigate changing demands, and ensure seamless executive support.
- Outstanding written and verbal communication skills, coupled with strong judgement, discretion, and meticulous attention to detail.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and calendar management tools.
- Professional, polished, and approachable, with a natural ability to build trusted relationships and engage effectively with stakeholders at all levels.
- Proactive, resourceful, and solutions-focused, with the confidence to anticipate needs, take initiative, and work autonomously in a fast-paced environment.
- Strong stakeholder management capability, acting as a trusted liaison between the CEO, leadership team, Board members, external partners, and the broader business.
- Adaptable and resilient, with the ability to remain calm under pressure while maintaining a high standard of professionalism and responsiveness.
- Service-oriented and relationship-driven, genuinely enjoying supporting others and fostering positive outcomes across the organisation.
- High level of integrity and discretion, with proven experience managing sensitive and confidential information with professionalism.
Job Offer
- Competitive salary package
- Hybrid
- Permanent full-time role
- Opportunity to work within a reputable organisation
- Supportive and inclusive company culture with a focus on professional growth.
- Convenient location with access to public transport and local amenities.
Executive Assistant in Maribyrnong employer: Page Group Australia
Join a well-established global organisation that prioritises quality, innovation, and customer trust in a highly regulated environment. As a Legal and Compliance General Manager, you'll benefit from a competitive salary, a supportive work culture that fosters professional growth, and the opportunity to lead a key function within the retail sector. Located in Parramatta, this role offers a dynamic environment where your expertise will be valued and your contributions will directly impact the business's success.
