School Administration Officer in Sydney

Our Lady of Mt Carmel, Wentworthville is seeking a welcoming, organised and adaptable Front Office Administration Officer to join our school community. This is a permanent part-time 2 day a week position.

Our Lady of Mount Carmel is proud to be part of Catholic Schools Parramatta Diocese's system of 80 Catholic primary and secondary schools operating across Western Sydney and the Blue Mountains providing more than 46,000 students with a high-quality, low fee Catholic education.

Why Work for Catholic Schools Parramatta Diocese (CSPD)

• Salary packaging for eligible employees
• Fitness Passport (discounted gym membership and more)
• Flexible work arrangements for eligible employees
• Extensive growth and development opportunities
• Cultural leave for Aboriginal & Torres Strait Islander employees
• State-of-the-art facilities

Key Responsibilities

• Provide a welcoming and professional reception service, responding to telephone, email and face-to-face enquiries.
• Support enrolment processes, including enquiries, applications, documentation and maintenance of student records.
• Provide day-to-day student services, assisting students with enquiries and communicating with families and staff.
• Maintain accurate attendance records, follow up absences and support student sign-in and sign-out procedures.
• Support sick bay operations, including providing first aid within the scope of your training, maintaining records and contacting parents or carers as required.
• Prepare correspondence, maintain databases and files, and undertake general administrative duties.
• Handle personal and sensitive information with confidentiality and discretion.
• Work collaboratively across all front office functions, providing coverage and support as required.
• Follow College and CSPD policies, procedures and child safeguarding requirements.

About You

• Strong administrative and organisational skills, with a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills and a friendly, professional manner.
• The ability to prioritise competing tasks, exercise initiative and meet deadlines in a busy school environment.
• Confidence using office software and databases, with a willingness to learn school administration systems.
• The ability to work collaboratively and flexibly across a range of front office responsibilities.
• A caring and respectful approach when supporting students and engaging with families, staff and visitors.
• Sound judgement and discretion when handling confidential information.
• A current first aid qualification, or willingness to obtain the training required for sick bay duties.
• A commitment to the Catholic ethos and Marist values of the College.
• Previous experience in a school administration environment would be advantageous.

The Organisation

CSPD is committed to responding to the needs of all students. With over 5,000 employees located across 80 primary and secondary schools and office communities, our aim is to transform learning and unlock the full potential of each of our 43,500 students while enriching the professional lives of staff.

Child Safeguarding Statement

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child-related employment, including holding a cleared NSW Working with Children Check (WWCC) and compliance with CSPDs Safeguarding Procedures and Code of Conduct When Working With Children and Students.

Diversity Statement

CSPD strongly encourages applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds.