At a Glance
- Tasks: Coordinate shipping documentation and manage logistics for international trade.
- Company: Join a dynamic logistics team at a leading export company.
- Benefits: Permanent full-time role with hands-on experience and career growth.
- Other info: Proactive problem solvers thrive in this varied and fast-paced environment.
- Why this job: Be part of the exciting world of international trade and logistics.
- Qualifications: 3+ years in export documentation and strong communication skills.
The predicted salary is between 51750 - 63250 $ per year.
2d ago , from Optimal Recruitment Pty Ltd
Our client is seeking an experienced Export Documentation & Logistics Coordinator to join their logistics team.
This is an excellent opportunity for someone who understands the complexities of international trade and can confidently coordinate shipping documentation, liaise with overseas suppliers and customers, and ensure shipments progress smoothly from contract through to dispatch.
Working closely with the Managing Director, General Manager and Logistics Team Leader, you will coordinate the preparation and processing of import and export documentation, manage shipping arrangements and maintain accurate contract and inventory records.
Key Responsibilities
- Prepare new contracts and maintain accurate records within the company's contract management system.
- Coordinate vessel bookings and shipping arrangements with international shipping lines and freight agents.
- Prepare and manage import and export documentation, including Export Declarations, Letters of Credit and shipping instructions.
- Review supplier documentation, including commercial invoices, packing lists and Certificates of Analysis or Mill Test Certificates, ensuring compliance with contractual requirements.
- Identify and resolve discrepancies in shipping documentation by liaising with suppliers and internal stakeholders.
- Coordinate the preparation and dispatch of original shipping documents to clients and financial institutions.
- Maintain shipping schedules, inventory records and supplier and shipping agent details within the contract management system.
- Process creditors' invoices and assist with general logistics administration.
- Communicate professionally with clients, suppliers, shipping lines and freight forwarders to resolve enquiries promptly.
- Provide administrative support to the wider logistics team and assist with general office duties as required.
Skills/Attributes
- At least 3 years' experience in export documentation and international logistics.
- Strong knowledge of import/export procedures, international trade documentation and shipping processes.
- Experience working with Letters of Credit and an understanding of international trade terms, including Incoterms.
- Exceptional attention to detail and a high level of accuracy when reviewing and processing documentation.
- Strong written and verbal communication skills, with the confidence to liaise with clients, suppliers and freight companies.
- Sound Microsoft Office skills, particularly Outlook, Word and Excel.
- A proactive approach to problem-solving, with the ability to work independently while contributing positively to a team.
- Strong organisational skills and the ability to manage competing priorities in a deadline-driven environment.
- Must have PR or Citizenship to apply as this is a permanent full-time position
- Additional information
- International Trade & Logistics Expertise
- Varied & Hands-On Position
- Permanent Full-Time Opportunity
Documentation & Logistics Coordinator employer: Optimal Recruitment
At Optimal Recruitment Pty Ltd, we pride ourselves on being an excellent employer by fostering a supportive and dynamic work culture that values hard work and dedication. Located in the beautiful Northern Beaches of Sydney, our team enjoys a vibrant environment with opportunities for professional growth and development, ensuring that every employee feels valued and empowered to succeed in their roles. Join us and be part of a collaborative team where your contributions make a meaningful impact.
