At a Glance
- Tasks: Coordinate workflows, manage documentation, and provide top-notch admin support.
- Company: Join Opteon, a leading international property services provider.
- Benefits: Flexible work options, structured induction, and career development plans.
- Other info: Inclusive culture welcoming diverse backgrounds and perspectives.
- Why this job: Be part of a growing team making a real impact in the property sector.
- Qualifications: Experience in administration and strong organisational skills required.
The predicted salary is between 42750 - 52250 $ per year.
Opteon is an international provider of valuations, advisory and specialist property services in the Australian, New Zealand and US market. Recognised as the largest valuation professional services firm in these regions, we deliver meaningful solutions for our clients across all property types and market sectors. We are experiencing an exciting period of growth and change, positioning the company as one of the most prominent property services providers. Our future growth strategy is for organic growth, diversification, and international expansion.
As our business continues to grow, we're seeking a highly organised Administration Assistant to help keep our operations running efficiently and support the successful delivery of client work. Working closely with a collaborative team, you'll play an important role in coordinating job workflows, managing documentation, monitoring milestones and WIP, and providing exceptional administrative support across the business. This position is ideal for someone who enjoys variety, has a keen eye for detail, and takes pride in delivering accurate, timely, and professional support.
Key Responsibilities
- Coordinate and manage job workflows to ensure milestones and deadlines are met.
- Monitor and maintain Work in Progress (WIP) reports, ensuring jobs progress efficiently.
- Prepare, issue, and follow up on client quotes and related documentation.
- Request and obtain required documentation from clients and stakeholders.
- Provide administrative support to the broader team, assisting with scheduling, reporting, and operational tasks.
- Maintain accurate records and update internal systems in a timely manner.
- Deliver exceptional customer service when interacting with clients and internal stakeholders.
What You'll Bring
- Previous experience in an administration, coordination, or support role.
- Excellent organisational and time management skills.
- Strong attention to detail and ability to manage competing priorities.
- Confident communication skills and a customer-focused approach.
- Ability to work independently while also contributing to a collaborative team environment.
What we offer
- A structured induction and a documented development plan.
- Flexibility to work from home, with hybrid arrangements available.
- Novated leasing options.
Opteon is committed to cultivating and preserving a culture of inclusion and connectedness, where employees are embraced for their unique qualities and valued for their contributions. We encourage applications from everyone, including people living with disability, job seekers of all ages, members of the LGBTIQA+ community and people from culturally diverse backgrounds, including First Nations People.
Administration Assistant employer: Opteon
Opteon is an exceptional employer that prioritises work-life balance and employee wellbeing, making it an ideal choice for Digital Property Valuers seeking flexibility and meaningful work. With a strong focus on professional development, inclusive culture, and comprehensive benefits, including competitive salaries and dedicated support, Opteon empowers its employees to thrive in their careers while enjoying the lifestyle they desire in beautiful locations like Brisbane, the Sunshine Coast, Townsville, and Cairns.
