Payroll Manager

Location: Australia, Melbourne, St Kilda. Work arrangements: 5 days working from office (Office hours).

About ofi: As a leading provider of high-quality food and beverage ingredients, we work with farming communities across the globe to grow, source and produce ingredients that are good for consumers, farmers, and the world around us. We supply household food brands and manufacturers worldwide with cocoa, coffee, dairy, nuts and spices ingredients which are often grown on our own farms and estates and sourced from hundreds of thousands of farmers across ~50 countries. Making a positive impact on people and planet is a core component of our Purpose, “to be the change for good food and a healthy future.”

Payroll Manager, ANZ Purpose: The Payroll Manager is responsible for the end‑to‑end management of ofi’s payroll operations across Australia and New Zealand, ensuring accurate, timely, and compliant processing of employee remuneration and all statutory obligations and 3rd party payments. This role requires deep expertise in local legislation, award interpretation, and payroll systems, with a strong focus on continuous improvement, stakeholder engagement and reporting on a monthly, quarterly, end of financial year and any adhoc requirements.

Key Accountabilities:

• Processing Payroll: Oversee the calculation and disbursement of salaries, allowances, bonuses, deductions, and entitlements, including leave accruals, overtime, and termination payments.
• Maintain and continuously improve payroll system integrity, ensuring accurate data entry and seamless updates for onboarding, offboarding, promotions, and contractual changes.
• Manage and validate time and attendance data, ensuring correct interpretation of rosters, award conditions, and leave balances.
• Act as the primary point of contact for all payroll‑related queries, resolving issues promptly and professionally across all levels of the business.
• Ensure correct application of tax withholdings, salary packaging, and other statutory deductions, including PAYG, KiwiSaver, and child support.
• Administer superannuation contributions in accordance with AU & NZ legislative requirements, including SG obligations and voluntary contributions.
• Prepare, reconcile, and transmit payroll files to financial institutions, ensuring secure and timely payment processing.
• Implement and maintain a robust pay run approval and sign‑off process, aligned with internal controls and external audit standards.
• Manage the preparation and submission of all state and federal payroll‑related obligations, including payroll tax, WorkCover, superannuation, and year‑end reporting (e.g., STP, IRD submissions).

Compliance: Ensure payroll practices comply with relevant legislation, including Fair Work Act, Modern Awards, and National Employment Standards (NES) in Australia Holidays Act 2003, KiwiSaver, and MBIE guidelines in New Zealand. Stay up to date with legislative changes and ensure timely implementation.

Industrial Relations: Partner proactively with the HR team to ensure all updates to Modern Awards, Enterprise Agreements, workplace policies, and employment legislation are thoroughly reviewed, accurately interpreted, and seamlessly implemented across payroll operations.

Others: Develop and deliver ad hoc financial and operational reports to support business needs, executive decision‑making, and compliance requirements, including workforce cost analysis, leave liability tracking, and payroll trend insights.

Key Requirements:

• Qualifications: Bachelor Degree in Accounting, Human Resources or Masters in Business Administration desirable.
• Experience: Minimum ten (10) years’ experience in payroll.
• Skills: Demonstrated current knowledge and understanding of payroll compliance across Australia and New Zealand, including statutory obligations, reporting requirements, and audit standards.

Safety & Health: Understand Safety Management Systems relevant to your role, work in a safe manner to ensure you don’t put yourself or others at risk and proactively raise and address issues.