NW Professional Services- Professional – Knoxfield VIC
Project Coordinator
We are currently seeking a highly organised Project Coordinator to support a busy team of Project Managers delivering works across multiple sites. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys coordinating projects, managing documentation, and ensuring smooth project delivery from start to finish.
This role requires a proactive and detail-oriented individual who can juggle multiple tasks, communicate effectively with internal teams and clients, and maintain accurate project records.
Key Responsibilities
- Coordinate travel arrangements for Project Managers and site teams within project budgets and manage travel expenditure records.
- Accurately record and track monthly project revenue.
- Coordinate weekly project meetings, including preparation of documentation and meeting materials.
- Manage client invoicing in line with agreed payment terms and schedules.
- Process credit card payments for equipment hire and material purchases and liaise with Accounts.
- Perform accurate data entry of supplier receipts into relevant project systems.
- Coordinate equipment hire and delivery to ensure project timelines are met.
- Prepare and coordinate site documentation for shopping centres and project locations.
- Manage site inductions for staff and subcontractors.
- Prepare and maintain site safety documentation and site folders.
- Manage project workflows from project conversion through to closure within internal systems.
- Maintain subcontractor insurances and licences records.
- Proofread client quotes prior to submission.
- Assist with tender submissions and supporting documentation.
- Support new client onboarding and project setup.
- Prepare Minor Works and Commercial Works contracts.
- Provide administrative and coordination support to Project Managers to ensure successful project outcomes.
- Collaborate with internal teams to ensure smooth project handovers and budget alignment.
About You
To be successful in this role you will have:
- Previous experience in a Project Coordinator, Project Administrator, or similar role
- Strong administration and data entry skills with high attention to detail
- Excellent organisation and time management skills
- Ability to multi-task and prioritise competing deadlines
- Strong communication skills and ability to work with internal teams and subcontractors
- Ability to work independently and take initiative while maintaining high standards
- Experience with project documentation, invoicing, and subcontractor coordination (desirable)
- A positive attitude and strong teamwork ethic
Requirements
- Must have full Australian working rights (Permanent Residency or Citizenship).
- Strong computer skills and experience working with project or business systems.
What's on Offer
- Competitive salary $70,000 - $80,000 + Super
- Stable full-time opportunity
- Supportive team environment
- Opportunity to develop your project coordination skills
Project Coordinator employer: NW Professional Services- Professional
As a privately owned Australian electrical construction and communications contractor, our client offers a dynamic work environment in Moorabbin, where employees are valued and supported. With a focus on professional growth, the company provides competitive salaries, onsite parking, and the chance to collaborate closely with skilled technicians and project teams on significant commercial projects. Join a stable, full-time role that fosters teamwork and encourages proactive contributions to ensure smooth operations in a fast-paced service setting.
Contact Details:
NW Professional Services- Professional Recruitment Team
