At a Glance
- Tasks: Provide high-quality secretarial and administrative support in a dynamic healthcare environment.
- Company: Join a leading teaching hospital in Western Sydney, committed to innovation and quality care.
- Benefits: Permanent full-time role with competitive salary and opportunities for career growth.
- Other info: Encouraging applications from diverse backgrounds, including Aboriginal and Torres Strait Islander people.
- Why this job: Make a real difference in patient care while developing your skills in a supportive team.
- Qualifications: Strong communication, organisational skills, and experience in administrative roles required.
The predicted salary is between 18384 - 79973 $ per year.
Join a leading teaching hospital at the heart of Western Sydney healthcare. Support a collaborative multidisciplinary team delivering patient-focused care. Build your career in a dynamic, specialised medical imaging environment. Manage priorities, support clinical teams and keep workflows moving across Nuclear Medicine, PET and Ultrasound.
Where you'll be working
Based at Westmead Hospital, you'll join Western Sydney Local Health District (WSLHD), one of NSW's largest health services and a major provider of primary, secondary and tertiary healthcare across Western Sydney. Westmead Hospital is a major teaching hospital and principal referral centre, recognised for its specialised services and commitment to innovation and quality. You’ll be part of a busy, multidisciplinary Radiology environment where your organisation, communication and administrative expertise directly support the delivery of high-quality patient care. Work alongside experienced medical, clinical and administrative professionals in a specialised healthcare setting. Support Nuclear Medicine, PET Suite and Ultrasound services within a fast-paced environment. Contribute to a culture built on collaboration, openness, respect and empowerment. Be part of WSLHD’s commitment to delivering better health services for the communities it serves. Develop your administrative and digital capabilities while supporting evolving healthcare workflows.
What you’ll be doing
As Department Secretary, you’ll provide high-quality secretarial, administrative, data management and customer support services, helping the department operate efficiently while keeping patient needs at the forefront. Coordinate priorities, workflows, correspondence and administrative tasks to ensure deadlines are met. Provide comprehensive support to the Nuclear Medicine medical team, including diaries, leave, on-call, timesheets and travel arrangements. Coordinate meetings, agendas, minutes and documentation while supporting effective communication across the multidisciplinary team. Manage purchasing, ordering, invoices, equipment and office administration, while maintaining accurate records and data. Support quality assurance of the HPECM Database System and follow established Radiology Information System workflows, with a strong focus on privacy and confidentiality.
Ready to make a difference? Bring your organisational skills, initiative and commitment to exceptional customer service to a role where your work helps enable better healthcare every day. Join NSW Health and make a difference for patients, colleagues and the Western Sydney community.
Essential Criteria
- Demonstrated well developed written and verbal communication skills and interpersonal skills with the ability to deal with a wide range of staff and/or client(s) public enquiries, complaint handling and negotiation.
- Demonstrated ability to plan, prioritise and organise own work taking into account the impact on others to achieve results and meet deadlines.
- Demonstrated ability to work independently as well as in a team environment.
- Demonstrated capability to use a wide range of computer programs and electronic systems to complete work activities.
- Demonstrate experience in a similar role/position.
- Demonstrated ability with preparation of agendas and taking preparation of minutes.
Department Secretary in Sydney employer: NSW Health
St Vincent’s Hospital Sydney is an exceptional employer, offering a supportive work culture that prioritises compassion and community service. Located in the vibrant Darlinghurst area, employees benefit from competitive pay, not-for-profit salary packaging, and flexible working arrangements, including two days of remote work each week. With a strong focus on professional growth, staff have access to study leave, scholarships, and wellness programs, making it a rewarding place to build a meaningful career in healthcare.
