Administrative Coordinator/Officer - Level 4 General Medicine in Sydney

Employment Type: Permanent Full Time

Position Classification: Admin Off Lvl 4

Remuneration: 78183.85 - 79973.57 full-time equivalent base salary range (+12% super + 17.5% leave loading and salary packaging)

Hours Per Week: 38

Requisition ID: REQ702805

Location: Westmead

Applications Close: Midnight on 8 November 2026

For role related queries or questions contact Christine Lau.

As the largest paediatric health service in Australia, we care for thousands of children each year, in hospital and at home. Our people are united by compassion, collaboration and excellence in care.

The Administrative Officer/Coordinator provides administrative management and support for the Department of General Medicine in CHW, working together with, and coordinating management of a small administrative team. The position directly supports the Head of Department and involves high level problem solving and interpersonal skills with an ability to exercise sound logic and common sense in an environment that is dynamic with high workload.

This will include supporting the department's overall administrative needs and providing collective administrative support to busy clinicians to deliver high quality care for children with a range of conditions.

We are seeking an experienced individual who is flexible and adaptable with excellent communication skills with a patient and consumer focused approach, works well in a team and possesses excellent interpersonal and organisational skills with an ability to prioritise tasks and maintain attention to detail under pressure.

What you'll be doing:

The Department of General Medicine provides care to sick children with a range of medical conditions both as inpatients and through the outpatient department and through ambulatory models of care. The Department is involved in education, research and FRACP teaching and the administrative staff work with a dynamic team of clinicians and health professionals.

This position sits within the Department of General Medicine and requires high-level problem-solving skills, excellent interpersonal skills, ability to exercise sound logic and common sense. The role requires a patient and consumer focused approach with effective open communication to provide excellent service delivery, whilst maintaining confidentiality and to navigate communication across different departments and teams.

The position is responsible for providing:

• Day to day management, support and supervision for other General Medicine Administration staff.
• Working with Head of Department and other senior medical staff, along with Nurse Manager in General Medicine to ensure the delivery of high quality Administration support services within the Department.
• Administrative support directly to Head of Department, and as required to other General Medicine Staff Specialists who have clinical, administrative, academic and research responsibilities.
• Coordination of specific administrative and employment related tasks in relation to Visiting Medical Officers.
• Participation in planning, development, and provision of Administration support services with the Department, to ensure a consistent approach to service delivery, in conjunction with relevant Departments.
• Planning, coordinating and managing human and material resources for Administration officers in the Department.

Additional Benefits (where applicable):

• Flexible work opportunities
• Salary packaging and meal entertainment benefits
• Accrued days off (ADOs)
• Fitness passport
• Employee assistance program (EAP)