Support senior medical leaders in a dynamic hospital environment
Variety, autonomy and exposure across multiple medical specialties
Join a collaborative team dedicated to exceptional patient care
Manage executive-level medical administration, coordinate complex schedules, support workforce processes and help keep hospital services running smoothly.
Employment Type:PermanentFull Time
Position Classification:Administration Officer Level 4
Remuneration:$78,183.85 - $79,973.57 per annum + super + ADO
Hours Per Week:38
Location:Auburn District Hospital
Where you'll be working
Auburn District Hospital is a vibrant and community-focused hospital committed to delivering high-quality healthcare services. As part of a supportive medical administration team, you'll work closely with senior clinicians, department leaders and a broad network of healthcare professionals who are passionate about making a difference in the lives of patients and the community.
In this diverse and rewarding role, you'll enjoy the opportunity to build strong professional relationships while contributing to the efficient operation of medical services across the hospital.
Work alongside experienced medical specialists and healthcare leaders
Be part of a collaborative and supportive multidisciplinary environment
Enjoy a varied role with opportunities to develop your administrative expertise
Contribute to services that directly support patient care and outcomes
Gain exposure to a broad range of medical specialties and hospital operations
What you'll be doing
This is a pivotal administrative and secretarial position providing high-level support to Heads of Department, Staff Specialists and other medical staff. Working with a high degree of autonomy, you'll coordinate a diverse range of activities to ensure the smooth operation of medical departments and support the delivery of quality healthcare services.
Key responsibilities include:
Providing comprehensive secretarial and administrative support, including diary management, correspondence and presentation preparation
Coordinating departmental meetings, agendas, minutes, conference bookings and stakeholder communications
Managing payroll-related activities including rosters, leave processing, pay adjustments and VMO claim administration
Supporting medical workforce activities including recruitment coordination, onboarding processes and performance review administration
Building strong relationships with internal and external stakeholders while balancing competing priorities in a fast-paced healthcare setting
Selection Criteria:
Demonstrated experience in providing secretarial and administrative support at a senior level.
Demonstrated high level communication skills both verbal and written.
Excellent time management and advanced organisation skills with attention to detail.
Demonstrated effective interpersonal skills with a demonstrated ability to develop and maintain relationships with all levels of staff and the general public.
The ability to work with minimal supervision as well as being an effective and efficient team member demonstrating initiative, judgement and analytic skills.
Demonstrated experience in Microsoft office, knowledge of medical terminology, drafting correspondence, minute taking and supporting meetings and committees.
Knowledge of the functions and services associated with working in a hospital or health environment.
Knowledge or willingness to learn computer packages such as HPEC, VMoney and iPM.
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.
Aboriginal and/or Torres Strait Islander people are encouraged to apply.Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .
Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
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Administration Secretary Level 4 in Sydney employer: NSW Health
St Vincent’s Hospital Sydney is an exceptional employer, offering a supportive work culture that prioritises compassion and community service. Located in the vibrant Darlinghurst area, employees benefit from competitive pay, not-for-profit salary packaging, and flexible working arrangements, including two days of remote work each week. With a strong focus on professional growth, staff have access to study leave, scholarships, and wellness programs, making it a rewarding place to build a meaningful career in healthcare.
