Corporate Governance & Ministerial Services Support Officer in Coffs Harbour

The Corporate Governance and Ministerial Services Support Officer provides high-level governance, secretariat, ministerial and executive support to the Office of the Chief Executive and Mid North Coast Local Health District Board. This is a key role in ensuring Board and committee processes are well coordinated, accurate, timely and compliant with NSW Health governance requirements. You will coordinate and collate Board papers, support the development of agendas, actions and minutes, and provide high-quality review and analysis of Board submissions to ensure information is factual, accurate and appropriately presented. The role also provides governance support to sub-committees of the Board.

Working closely with the Board Chair, Chief Executive, senior executives and key stakeholders, you will exercise a high level of judgement and discretion when managing sensitive and confidential information, identifying conflicts of interest and following up outstanding actions, submissions and responses. The role also provides Ministerial, Parliamentary and Executive support, including assisting with the preparation and review of ministerial briefings, parliamentary advice, executive correspondence, memoranda, reports and other high-level documentation. You will monitor response timeframes, coordinate correspondence and ensure deliverables meet required quality standards and NSW Health expectations.

With a strong focus on corporate governance, continuous improvement and accountability, you will also support governance projects and systems, including administration of Diligent, monitoring compliance with relevant NSW Health governance requirements, and contributing to initiatives that promote quality, patient safety and organisational excellence. This is an opportunity to play an important role at the centre of executive and governance operations, working across a diverse range of stakeholders and contributing to effective decision-making, accountability and high-quality health service delivery.

This is a Full-Time permanent role based in Port Macquarie or Coffs Harbour.

About You

• Experienced and highly organised corporate governance or executive support professional with relevant tertiary qualifications.
• Strong administrative and secretariat expertise, with demonstrated experience supporting Senior Executives and Boards through effective diary and travel management, agenda coordination, minute taking and the preparation of high-quality corporate documentation.
• Highly developed written, verbal and interpersonal communication skills, with the ability to analyse complex information and prepare clear, accurate and well-structured correspondence, briefings and documentation for the Board Chair, Chief Executive and Senior Stakeholders.
• Confident consulting, negotiating and building effective relationships with a diverse range of people, while exercising sound judgement, discretion and professionalism.
• Strong understanding of corporate governance principles and the ability to apply these practically within a complex health service environment.
• Highly organised, able to manage competing priorities and tight deadlines, and consistently deliver accurate, high-quality outcomes within defined resources and timeframes.
• Adaptable and solutions-focused, you are comfortable responding to changing priorities and adjusting your approach to support organisational requirements.
• Confident using a range of computer systems and software, including word processing, data management and spreadsheet applications, and can quickly learn new systems and technologies.

Diversity and Inclusion lies at the heart of how we recruit. Mid North Coast Local Health District is committed to building a diverse workforce that reflects and understands the community we serve. We are dedicated to fostering an inclusive workplace culture where everyone feels respected, valued and that they belong. As an equal opportunity employer, we welcome applications from candidates of all cultures, backgrounds, abilities, and experiences. We encourage you to reach out if you require any adjustments or assistance during the recruitment process to ensure you have every opportunity to showcase your talent, skills, and potential.

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined under the General questions section at Occupational assessment screening and vaccination - FAQ.

Salary will be accordance with NSW Health State Awards for the advertised classification/s.

A TALENT POOL MAY BE CREATED FOR FUTURE ROLES AND WILL REMAIN VALID FOR 18 MONTHS.