Facilities Maintenance Scheduler in Sydney

Join Corrective Services NSW as a Facilities Maintenance Scheduler at the Francis Greenway Correctional Complex and play a key role in supporting essential maintenance operations. Coordinate scheduling, deliver quality customer service and help ensure efficient, compliant business operations. Enjoy the benefits of a rewarding NSW Government career, including job security, work-life balance, superannuation and generous leave entitlements. Take the next step in your career and make a meaningful contribution in a supportive and rewarding work environment.

What you’ll do:

• Conduct reception activity including greeting visitors, managing phone calls and messages
• Co-ordinate quotations from suppliers for materials, and from sub-contractors providing specialist services beyond the expertise of in-house technical staff
• Schedule and co-ordinate workflow in a computer-based Facility Maintenance Management System to the various trades through the Facilities Maintenance Manager
• Effectively use a computer-based Business Information Management Systems to manage procurement databases and provide reporting of expenditure
• Issue quotations and invoices to internal customers for the provision of maintenance service
• Follow up on issues relating to supply, and payment of invoices liaising with the purchasing officer and the Accounts Team
• Maintain detailed business unit expenditure and project tracking data and provide reports to managers for review
• Manage resources efficiently and effectively to achieve planned outcomes, within a job plan and electronic Facility Maintenance Management System
• Co-ordinate meetings, manage guest services, and develop minutes for executive and management review
• Participate in business improvement processes, accessing CSI Policy and CSI Quality Management Systems
• Create and maintain a safe working environment for staff, contractors, and visitors to comply with Work Health & Safety legislation

Minimum requirements:

• 5 years’ experience in Administrative roles
• Relevant experience in computer-based Business Information Management Systems
• Tertiary qualification in Administration, Finance, Business or Management is desirable
• Current Driver Licence and preparedness to drive a vehicle while performing the role
• Use Business Information Management Systems to effectively manage workflow processes, such as; MS Word, MS Outlook, MS Excel, MS Teams, MS Project, Pronto Asset Management Module, EDRMS, SAP

What We Offer:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage.

Applications close 11:59pm, Monday 2nd November 2026. If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best, please contact Jessica Genovese via Jessica.Saliba@dcj.nsw.gov.au.

Inclusion and Diversity lies at the heart of how we recruit. We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. Thank you for your interest in this role. We look forward to receiving your application.