Executive Assistant & IT Administrator – Hybrid Work in Melbourne

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role involves supporting our national Information Technology team by providing high-quality and proactive executive and administrative support to the Director IT Transformation and the Australian IT Leadership Team. Responsibilities include:

• Providing proactive day-to-day executive assistance to the Director of Information Technology Transformation and administrative support to the Australian IT Leadership Team.
• Managing complex diaries, scheduling and prioritising meetings, resolving conflicts and coordinating appointments across Australian, regional and global time zones.
• Coordinating meeting logistics, including invitations, rooms, virtual meeting links, technology requirements, catering and visitor arrangements.
• Preparing agendas, briefing packs, presentations, routine correspondence and other leadership materials in accordance with the firm’s style requirements.
• Coordinating regular IT leadership meetings, governance forums, workshops and planning sessions, including schedules, materials and action registers.
• Receiving, reviewing, registering and processing IT invoices in a timely manner, ensuring required information and supporting documentation are complete.
• Supporting onboarding and offboarding administration for IT employees, contractors and vendors, coordinating with relevant internal teams.

What you'll need:

• Previous EA or IT administration experience within a legal, large corporate or professional services firm environment is essential.
• Experience providing administrative support to senior leaders and managing complex diaries, meetings, travel and competing priorities.
• Experience processing invoices and purchase orders and maintaining accurate financial or budget records.
• Excellent organisational and time-management skills, with the ability to anticipate requirements, work under pressure and meet deadlines.
• High level of attention to detail and accuracy, particularly when handling financial information, meeting materials and written communications.
• Strong written and verbal communication skills and the ability to communicate professionally with senior leaders, colleagues, vendors and other stakeholders.
• Demonstrated judgement, discretion and integrity when handling confidential or commercially sensitive information.
• Highly effective team player who maintains an enthusiastic, positive, proactive and service-oriented approach.
• Ability to work independently, clarify instructions when required and take ownership of tasks through to completion.
• Working knowledge of Microsoft 365, including advanced Outlook and Word skills and intermediate Excel, PowerPoint and Teams skills.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We encourage Aboriginal and Torres Strait Islander candidates to apply.