At a Glance
- Tasks: Support the CEO with scheduling, document preparation, and communication across the organisation.
- Company: Join Northern Health, a community-focused and inclusive healthcare provider in Melbourne's northern suburbs.
- Benefits: Enjoy flexible work options, health programs, professional development, and salary packaging.
- Other info: Diverse workplace welcoming applicants from all backgrounds.
- Why this job: Be part of a dynamic team making a real difference in community health.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 49500 - 60500 $ per year.
Employment Type: On Going Full Time (FT)
Location: Northern Health (All Campuses)
About Northern Health: As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none. Northern Health is located in the rapidly growing northern suburbs with projected growth the biggest in the state. With a booming, culturally rich and diverse community, and less than an hour’s drive from the CBD, Melbourne’s North is fast becoming the place to be. Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne’s rapidly growing outer north.
About the Role: We are looking for an experienced Executive Assistant to provide high-level support to our Chief Executive Officer and work closely with the Director of Governance in supporting the Board and its Committees. This is a trusted and varied role, bringing together people, priorities and information to help the Office of the CEO operate smoothly. You will coordinate complex schedules and meetings, prepare high-quality executive documentation, support Board and Committee business, and build strong relationships with people across Northern Health and beyond.
We are looking for someone who is highly organised and proactive, with sound judgement and a genuine ability to build trust. You will work constructively with others, respect roles and responsibilities, and handle sensitive information with care and discretion. This role is responsible for managing confidential information, drafting important documents, and coordinating complex tasks. From calendar management and communication with internal and external stakeholders to preparing documents for approval, this role requires a high level of organisational ability, attention to detail, and professionalism.
- Executive Support: Provide comprehensive administrative assistance to the CEO, including managing schedules, coordinating meetings, and handling travel arrangements.
- Document Management: Draft, proofread, and prepare key documents, reports, briefs, presentations, and speeches for the CEO.
- Liaison Role: Serve as a point of contact between the CEO, senior executives, the Board, and external stakeholders, ensuring smooth communication.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Calendar & Travel Management: Organise the CEO’s calendar, arrange meetings, and manage travel logistics efficiently.
- Meeting Coordination: Prepare materials for meetings, take minutes, and follow up on action items.
- General Office Operations: Manage the efficient functioning of the CEO’s office, ensuring all operational needs are met.
To be successful in this role you will have:
- Experience: Proven experience as an Executive Assistant or in a senior administrative role, supporting C-suite executives or senior leadership.
- Skills: Exceptional organisational, communication, and interpersonal skills with a keen attention to detail.
- Confidentiality: A strong sense of discretion and the ability to manage sensitive information.
- Proactive: A self-starter with the ability to anticipate needs and solve problems efficiently.
- Technical Proficiency: High level of competence in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Why work at Northern Health? NH offers a range of benefits which support and reward staff both personally and professionally. Our staff benefits include award winning facilities and campus partnerships, professional development and events, an award-winning health and wellbeing program and financial benefits.
- Health and Wellbeing programs, including our new ‘Thrive’ program
- Flexibility in the workplace and extra leave options and support
- An inclusive and culturally safe space
- Access to salary packaging & EAP
- Comprehensive Library services for learning, research, clinical decision-making, leisure and wellbeing (onsite and online)
Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and linguistically diverse backgrounds are encouraged.
Executive Assistant in Melbourne employer: Northern Health
Northern Health is an exceptional employer, offering a supportive work culture that prioritises employee well-being and professional growth. Located in Epping, this role provides the opportunity to contribute to the vital health sector while enjoying competitive benefits and a collaborative environment that fosters teamwork and innovation.
