Office Manager in Melbourne

About Us
SPORTSX Australia is a sports-focused company specializing in the supply of sporting goods, equipment, and apparel. With a commitment to delivering high-quality products and services to sports enthusiasts, SPORTSX caters to a wide range of sporting needs.

Key Responsibilities

• Manage the day-to-day operations of the office and administrative functions of the business.
• Work closely with the Directors to review services provided and set priorities, standards, and deadlines for administrative work.
• Develop, implement, and maintain office systems, policies, and procedures that operate consistently across all areas of the business.
• Allocate staff, equipment, and office resources, including preparing and managing rosters for casual staff.
• Maintain accurate business records and accounts, including reviewing and approving supplier invoices and ensuring costs are allocated correctly.
• Prepare and monitor office and administrative budgets and report on expenditure against budget.
• Manage the purchasing of consumables and supplies, approve purchase requests, and maintain supplier accounts.
• Oversee staff attendance records, timesheet approvals, leave records, payroll information, and performance reviews.
• Ensure office equipment, information technology, and supplies are maintained and remain in good working order.
• Ensure workplace health and safety practices, employment obligations, and internal policies are current and compliant.
• Act as the key point of contact for suppliers, contractors, accountants, insurers, and other professional advisers, resolving issues as they arise.
• Prepare regular reports for the Directors on expenditure, staffing, and office performance.

Essential Requirements

• A Diploma or higher qualification in Business, Management, or a related field, or at least three years of relevant experience in place of a formal qualification.
• Minimum two years' experience managing an office or administration function within a business.
• Sound understanding of accounts and bookkeeping, budgeting and financial administration, purchasing and procurement, and supplier management.
• Experience supervising staff and managing rosters, timesheets, and personnel records.
• Strong organisational skills with the ability to manage competing priorities across multiple locations.
• Clear and confident written and verbal communication skills with stakeholders at all levels.
• Proficiency in Microsoft 365 and experience using accounting, payroll, and rostering software.

What We Offer

• Competitive salary package of up to $80,000 plus superannuation, attractive bonuses, and employee benefits.
• A strong focus on sustainability and making a positive contribution to the environment.
• A supportive and inclusive workplace culture that values and empowers every team member.
• A long-term career opportunity within a growing and dynamic organisation.

About You
You are a highly organised, enthusiastic, and motivated professional who is driven to succeed and committed to building a long-term career. You enjoy taking ownership, improving processes, and contributing to a positive and productive workplace culture. If this sounds like you, we'd love to hear from you.