TheFederalCourtofAustraliaisgloballyrecognisedasanexemplarofjudicialdevelopmentwithanuncompromisingcommitmenttothequalityofitsservices.TheCourthascloserelationshipswithjudgesandcourtsaroundtheworld,particularlyacrossAsiaandthePacific.Sinceitsestablishmentin1977theCourthasplayedasignificantroleintheprovisionofassistancetoover50countries.Itsstrongcollaborativelinksandunparalleledaccesstonetworksandindividualsaroundtheworldprovideinvaluableresourcesinthedeliveryofhigh-qualityprofessionaldevelopmentandcapacitybuildingsupporttopartnerjudiciariesinbothbilateralandmultilateralcontexts.
Tosupportthiswork,theCourthasadedicatedInternationalProgramUnit(IPU),whichimplementsvariousinternationalcooperationprojects,includingtheAustraliaPacificJudicialPartnership(APJP)whichworkscooperativelywith15PacificIslandcourts(PICs). TheAPJPisamulti-yearprojecttoenhancethequality,accessibility,efficiencyandeffectivenessofjudicialandcourtservicesinPICs.TheAPJPwillworkcloselywithPICpartnersonnewandemergingneedsaswellascoordinatingwithregionalstakeholdersandconductingaseriesofactivitiestoprovidetechnicalandspecialistexpertisetosupportthecapacityofcourtswithintheregion.
TheInternationalProgramsUnitareseekingaProjectAdministratortohelpimplementactivitiesundertheAustraliaPacificJudicialPartnership(APJP)project.TheProjectAdministrator-APJPwillplayakeyroleinsupportingthedeliveryofInternationalProgramsUnit(IPU)activitiesandisresponsibleforcoordinatingandimplementingarangeofprogramactivities,includingprojectadministration,planning,communication,logistics,andfinancialadministration.TheroleworkscloselywiththeProjectCoordinatorandfinanceteamandrequiresexceptionalattentiontodetailandorganisation,communicationandademonstratedunderstandingofprojectmanagementprinciples.
KeyResponsibilitiesandDuties
TheProjectAdministratorwill:
- OrganiseandimplementasuiteofIPUactivities.Thisincludesplanning,communicationcoordination,administration,bookingandtrackinginternational/domestictravelandotheractivity-basedlogistics,
- Draftandcompilebriefings,communicationsandprojectmaterials,aswellascontributingtoactivityandprogramTrack,collateandmanageallquotes,invoicesforinternal/externalsubmission/acquittalsasrequired,
- Calculatepayallocations,probonocontributionsandallocatetaskcodestoprojectactivities,
- SupporttheCourt’sfinanceteamtomanageandprocesspaymentsefficientlyandeffective,
- Obtainquotes,makepaymentsincludinginternationaltransfers,andacquitexpenses,
- Establishandmaintainanassetandgiftregister,
- Maintainaccurate,up-to-dateandaccessiblerecordsofallquotations,invoices,completedfinancialtemplatesandotherfinancialdocumentationandinformationforauditingpurposes,
- Communicateinaneffective,timelyandprofessionalmannerinternallyandacrosscultures,
- SupporttheProjectCoordinatorwiththeimplementationofIPUactivities,
- Workcollaborativelyandcollegiallywithotherteammembers,includingoverseeingvolunteers;and
- AnyothertasksrequiredtosupporttheactivitiesandprojectsoftheInternationalProgramsUnit.
KeyRelationships
JudicialandcourtofficerswithintheFederalCourt,otherAustraliancourts,andpartnercourtsinothercountries,andtheInternationalProgramsUnit.
TheProjectAdministratorwillpossessthefollowingcompetencies(knowledge,skillsandattitudes)todelivertherole:
- ProjectManagement:administerandimplementactivitieswithinagreedtimeframes,budgetandtoahighstandard.
- BudgetManagement:monitorandacquitactivityexpenditureinlinewithapprovedbudgets,client/donorfinancialpolicyandvalueformoneyconsiderations.Complywiththefinancialrequirementsassociatedwithdonor-fundedinternationaldevelopmentprojects,andFederalCourtprocurementrules.
- Communication: EstablishandmaintainstrongandcooperativeworkingrelationshipswithallPartnerCourts,teammembers,stakeholdersandtechnicaladvisers.Effectiveinterpersonal,communicationandrelationshipbuildingskillswithstakeholdersofvariousseniority,internallyandacross cultures.
- Administration,logisticalandbudgetsupport:implementtheadministration,logisticsandbudgetarrangementsforthePJIPactivitiesinlinewithproceduralguidelinesandrules.
- Reporting:supportactivityandbudgetdonorandCourtreportingrequirements.
- Professionalism: deliverallactivitieswithahighlevelofprofessionalism,integrity,collegiality,attentiontodetailandflexibilityinadynamicenvironmentofchangingandcompetingpriorities.
FormalQualifications
Highereducationordegreeinbusinessadministrationorprojectmanagement;oratleast3years’experienceworkingwithintheinternationaldevelopmentsectorinasimilarrole.
SpecialRequirements
PotentialtravelinthePacificregion,includingremotelocationsmaybeavailabletosupporteducationandlearningopportunitiesindifferentculturalsettings.Flexibilitytoworkirregularhours,ifrequired,tomeetpeakworkdemands,particularlyduringtravel.
SelectionCriteria
- Atleast3years’experienceadministeringandimplementingcomplexdevelopmentassistanceactivitiesandprograms.
- Demonstratedexperienceineffectivelymanagingcomplextravelandotheractivitylogistics,preferablyinthePacific.
- Demonstratedexperienceinprojectbudgeting,tracking,management,acquittalsanddocumentmanagement.
- Effectivetimemanagementandcapacitytoensurethatactivityworkplansarefollowedand(oftenconcurrent)deadlinesaremetontime.
- Abilitytoworkcollaborativelyandcollegially,aswellaswithminimalsupervision.
- Proficientinusingtechnologytoperformfunctionsandmaximisereach/efficiencyofactivities,includingZoom,MicrosoftOffice(Word,ExcelandTeams).
- Highlevelofprofessionalism,integrity,attentiontodetailandflexibilityinadynamicenvironmentofchangingandcompetingpriorities.
- Solutions-focusedcommitmenttoresolvingactivityandinterpersonalchallengesrestorativelyandexpediently.
- Skillswithgraphicdesignofforms,templates,reports,newsletters,webpageentries,aredesirable,althoughnotessential
EmploymentwiththeCourtissubjecttotheconditionsprescribedinthePublicServiceAct1999,andthefollowing:
- Australiancitizenship–thesuccessfulapplicantmustholdAustraliancitizenship.
- Securityandcharacterclearance–thesuccessfulapplicantmustsatisfyaPoliceRecordsCheckandmayalsoberequiredtocompletesecurityclearancesduringthecourseoftheiremployment.
- SuccessfulapplicantsengagedintotheAPSwillbesubjecttoaprobationperiod.
InterestedcandidateswhohavereceivedaredundancybenefitfromanAPSagencyarewelcometoapplybutnotethattheycannotbeengageduntiltheirredundancybenefitperiodhasexpired
DiversityandInclusion
TheFederalCourtofAustraliaiscommittedtosupportinganinclusiveanddiverseworkforceandwelcomesandencouragesapplicationsfromPeoplewithDisability,FirstNationspeoples,LGBTIQA+people,peoplefromCulturallyandLinguisticallyDiversebackgrounds,Matureageworkers,aswellasyoungworkersandsupportinganinter-generationalworkforceandsupportinggenderequityandfamilies.
TheFederalCourtofAustraliawillprovidereasonableadjustmentsforcandidatestoparticipateequitablyintherecruitmentprocessanddiscussworkplaceadjustmentstofulfiltheinherentrequirementsoftherole.
ArtificialIntelligence(AI)inrecruitment
CandidatesmayuseAItoolstoassistwiththeirparticipationinthisrecruitmentprocessunlessotherwiseadvised.WhereAItoolsareused,candidatesareresponsibleforensuringthatallinformationsubmittedistransparent,accurate,andgenuinelyreflectstheirownskills,capabilities,andexperience.
ContactOfficer
Formoreinformation,pleasecontacttheProjectCoordinator,InternationalProgramsviaemailatmoe.moe@fedcourt.gov.auortelephone(07)30524937.
AboriginalandTorresStraitIslanderpeople,aswellasPasifikabackgroundapplicants,arestronglyencouragedtoapply.
The National Indigenous Times acknowledges and pays respect to past and present Traditional Custodians and Elders of this nation. We recognise Aboriginal Community's continuing connection to their lands, waters and stories and acknowledge that sovereignty has never been ceded.
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Project Administrator employer: NIT
Centacare is an exceptional employer, offering a unique opportunity to lead a dedicated team in delivering vital social services across the Central West region of NSW. With a strong commitment to employee growth and a supportive work culture, Centacare fosters an environment where staff can thrive while making a meaningful impact in the community. Located in the historic city of Bathurst, employees enjoy a vibrant lifestyle and the chance to be part of a mission-driven organisation that values compassion and service.
