At a Glance
- Tasks: Coordinate workflow, manage client support, and ensure smooth office operations.
- Company: Friendly boutique accounting firm with a supportive culture on the Gold Coast.
- Benefits: $75K - $80K salary plus super, professional development, and a collaborative environment.
- Other info: Enjoy a stable role with opportunities for growth in a modern office.
- Why this job: Be the backbone of a dynamic team and make a real impact in client service.
- Qualifications: Experience in public practice accounting and strong organisational skills required.
The predicted salary is between 56250 - 68750 $ per year.
A friendly and modern boutique accounting firm on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of their team. This is a diverse and highly valued role that combines practice administration, workflow coordination, WIP management, client support, and office operations.
You will work closely with the Directors, Office Manager and Client Managers to ensure jobs progress efficiently, deadlines are met, and the practice operates smoothly.
Workflow & WIP Management
- Coordinate workflow across the firm and monitor job progression
- Schedule work in consultation with Client Managers
- Maintain workflow boards and job statuses
- Monitor lodgement deadlines and proactively follow up outstanding work
- Assist with WIP management and reporting
- Prepare invoices in consultation with accountants
- Finalise and post staff timesheets
Finance & Accounts Administration
- AP, trust account administration, supplier management and payments
- Monthly statements and disbursements, assist with debtor management and billing processes
Practice Administration & Compliance
- ASIC and ATO administration, ATO lodgement deferrals, payment arrangements and remission requests
- Company registrations and entity setups, company deregistrations, trust variations and some SMSF administration
Job Setup & Client Engagement
- Prepare and oversee proposals
- Set up jobs and workpapers & support client onboarding processes
Office Management
- Manage office supplies, stationery and amenities, coordinate supplier contracts and services
- Maintain meeting rooms and shared office spaces, calendar and appointment management
About You
- Previous experience within a public practice accounting firm essential
- Strong understanding of workflow and WIP management
- Experience with ASIC and ATO administration
- Excellent organisational and time management skills
- High attention to detail
- Strong communication skills and a proactive approach
- Confidence working with multiple deadlines and competing priorities
What's on Offer?
- Join a respected boutique accounting firm with a supportive team culture
- Lovely partner and staff who you'll enjoy working with for the long term!
- Varied and engaging role with genuine responsibility
- Opportunity to play a key role in the firm's operations and client service delivery
- Stable, long-term position with ongoing professional development opportunities
- Gold Coast location with modern offices and a collaborative working environment
Senior Administrator – Workflow Coordinator employer: Mw Recruitment
Join one of North Queensland's most dynamic accounting practices, where an energetic and collaborative culture fosters your career growth and prioritises client outcomes. With modern offices, flexible working hours, and a strong mentoring culture, this firm is dedicated to developing ambitious Accountants into well-rounded advisors, making it an ideal place for meaningful and rewarding employment.
